At Roche you can show up as yourself embraced for the unique qualities you bring. Our culture encourages personal expression open dialogue and genuine connections where you are valued accepted and respected for who you are allowing you to thrive both personally and professionally. This is how we aim to prevent stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche where every voice matters.

The Position

The purpose of the Senior Administrative Business Partner (ABP) is to support the PTQ Leadership Team PTQ Global teams and the Pharma Technical Mississauga community with coordination and execution of administrative tasks and projects events and meeting management to ensure continued success across Quality functions to meet PTQs vision of All Value Zero Waste For Patients. This person will be a Primary Point of Contact (PPoC) for at least one PTQ Leadership Team Member and will act as a deputy for other ABPs within PTQ as needed. The candidate selected may be expected to work flexibly working global hours and across multiple time zones. This role is part of a global admin team and will work as part of the team in service of the PTQ Organization at Roche.

The opportunity:

• Proficiency in managing Google Suite shared team drives complex scheduling (across time zones) and advanced Genentech IT systems (e.g. cSuite virtual collaboration tools).

• Coordinate meetings by designing agendas managing meeting materials rolling agendas for committees and overseeing internal/external scheduling and logistics including sophisticated technology needs like webcasting.

• Lead and organize internal/external team events including off-sites teambuilding workshops and departmental/group meetings ensuring efficient planning across locations days and travel needs.

• Support hiring and onboarding processes by managing interviews candidate logistics hiring packages onboarding schedules events devices and orientation for new hires.

• Manage and oversee internal communication channels (e.g. gSites newsletters) assist with agenda drafting note-taking action items and feedback coordination for departmental operations.

• Handle operational tasks such as vendor/speaker contracts payments space management logistics departmental organizational charts and scheduling coordinated growth training sessions.

• Serve as the go-to-person for administrative or operational issues within PTQ Mississauga collaborating with global administrative networks and leadership teams to foster culture and high-performance behaviors.

• Develop and sustain a communication strategy to align teams create a collaborative environment and strengthen the community spirit across functions and with stakeholders.

Who you are:

• You hold a BS or BA degree or equivalent industry experience.

• 5 years of administrative operations or project management experience preferably in the pharmaceutical/biotechnology industry with experience supporting senior leaders.

• Strong ability to multitask prioritize and independently execute tasks while coordinating workflows among team members when necessary.

• Collaborative mindset sharing relevant information fostering team development and working across functions to achieve optimal outcomes.

• Skilled in handling sensitive confidential and proprietary information with discretion and sound judgment.

• Demonstrates high accuracy and attention to detail ensuring quality standards in their work and within the team.

• Proficient in tools such as Zoom Trello Microsoft Office Suite and Google Suite with the ability to train others.

Preferred:

• Familiarity with the Genentech organization.

Additional information:

Location: Mississauga ON Canada.

Modality: Hybrid ( Majority of time on campus).

Type: Full-time (35 hours per week).

Relocation benefits not available.

Who we are

A healthier future drives us to innovate. Together more than 100000 employees across the globe are dedicated to advance science ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities foster creativity and keep our ambitions high so we can deliver life-changing healthcare solutions that make a global impact.

Lets build a healthier future together.