Be the Heart of Our OfficeJoin Merete as Our Next Administrative Assistant!

At Merete we know that behind every great team is someone who keeps everything running smoothlyand that could be you. As a nationally recognized hotel management company with an award-winning culture were passionate about excellence community and creating spaces where people thrive.
Were looking for a detail-driven people-focused Administrative Assistant to join our corporate team. In this vital role youll be the welcoming presence at our corporate headquarters and the organizational powerhouse behind the scenesensuring our office runs smoothly and our teams stay supported. From assisting our Executive and HR departments to coordinating office logistics and company events youll play a key role in keeping our operations efficient and our culture strong.

Why Youll Love Working Here

At Merete were all about helping you thrive. We offer more than just a jobwe offer a place to grow connect and make an impact. Heres what you can expect as part of our team:

• A Supportive Team Youll work closely with passionate professionals who value collaboration and kindness.
• Room to Grow Whether your future is in HR accounting or office management well help you get there.
• A Culture That Cares We believe in showing up for each other celebrating wins and having fun along the way.
• Competitive Pay Your hard work deserves to be rewarded.
• Flexible Scheduling Because life outside of work matters too.
• Health Benefits Comprehensive medical dental and vision coverage.
• Paid Time Off (PTO) Take the time you need to recharge.
• Travel Discounts Enjoy exclusive rates at our properties and partner hotels.

What Guides Us

At Merete our culture is built on four core pillars:

• We Are Growing We invest in your development and celebrate progress.
• We Set the Bar We strive for excellence and lead by example.
• We Have Fun We believe joy and connection fuel great work.
• We Are Community We serve with heart and support one another.

These values arent just wordstheyre how we show up every day. Ready to bring your skills to a company that values your contribution and supports your growth Apply today and help us continue to raise the bar in hospitality and beyond.

Administrative Assistant

Summary

This position provides administrative and clerical support to the Executive Department and the Human Resources Department. This role will provide Administrative Services to other corporate staff as needed. Hours are Monday through Friday 8:00 AM to 5:00 PM. This position reports to the Director of Human Resources. This is a fully in-office position and regular attendance is required.

Essential Functions

• Reception will serve as first point of contact for the corporate offices.
• Maintain and update filing systems for the company and retrieve information from files when needed. This includes electronic and paper files. Work independently and with others on special and nonrecurring and ongoing projects.
• Collaborate effectively with other departments and external stakeholders and vendors.
• Sort and distribute mail packages and shipments requires the ability to transport items in personal vehicle daily.
• Regular Inventory and procurement of office supplies.
• Coordination of HR documents employee compliance requirements and other company programs.
• Ensure office equipment is working properly and coordinate necessary repairs.
• Recycling of ink/toners and bottles and cans.
• Basic troubleshooting of office copiers and fax machines.
• Point of contact for company IT service vendors and technology support services.
• Answer main phone line and transfer incoming calls.
• Create effective and professional correspondence memorandums charts tables graphs business plans etc.
• Prepare and administer employee surveys.
• Proofread documents for spelling grammar layout and make appropriate changes. Responsible for accuracy and clarity of final copy.
• Handle confidential and non-routine information and explain procedures when necessary.
• Maintenance of corporate notebooks and periodic corporate communications including the distribution of incoming messages.
• Schedule and coordinate content for daily company pillar communication.
• Coordinate company awards process including nominations award distribution and winner announcements.
• Support event planning for all company events and special events as needed.
• Assist with travel coordination as requested by the corporate team and for corporate visits and interviews.
• Track and maintain conference room scheduling. Serve as host to guests offering water coffee coordinating catering and other duties that might be necessary to ensure visitors feel welcome.
• Support HRIS with the following:
• Update employee files in the HRIS to include timely changes for terminated employees.
• Perform other duties as assigned.
• Regular and reliable attendance and punctuality are essential functions of this position.

Physical Description

• Constantly sitting standard office furniture (padded swivel chair and car seat.)
• Repetitive use of hands & wrists for data entry / computer work.
• Occasional climbing of stairs.
• Lifting /carrying average weight frequently 10 lbs. Maximum weight occasionally 20 lbs.
• Pushing/pulling average weight frequently 10 lbs. Maximum weight occasionally 20 lbs.
• working conditions
• Desk setting with natural light and window.
• Must adhere to safety standards and procedures of the hotels and corporate office.
• Exposed to computer noise printer noise telephone noise and general office environment.
• Exposed to computer screens and fluorescent lighting.
• Working conditions could include exposure to fumes chemicals vibrations humidity cold heat dust and noise.
• Access to kitchen refrigerator microwave.

Successful Factors

• Desire to grow in the company either in Human Resources Accounting/Payroll or Office Management.
• Prior administrative support experience is required in an office or corporate setting.
• Attention to detail and ability to multitask
• Professional presentation and communication in person email via virtual calls and phone
• Reliability and dependability
• Ability to show discretion and proper handling of confidential information
• Ability to work with a diverse workforce

Minimum Qualifications

• High school diploma or GED.
• Business school associate degree or 2-3 years related experience.
• High comfort with technology and communication via Microsoft 365 including proficiency in Teams.
• HRIS experience. Paycom experience a plus.
• Read write and speak English fluently.
• Bi-lingual a plus.
• Possess excellent business writing editing and proofreading skills and the ability to communicate effectively with the public and other team members.
• Valid drivers license with acceptable driving record.
• Must pass a criminal background check.