Accounts Payable Representative

Fantastic Opportunity to Be Part of a Great Team!

Roofmart Canadas National distributor for Exterior Building Supply for Roofing Siding Metal and Building Envelope. With over 50 Roofmart locations across Canada we are strategically positioned to handle all our customer needs. We are looking for Enthusiastic Driven Outside of the Box Thinkers to help us grow our business.

Job Description

Job Summary: The Accounts Payable Team is a key contributor to Roofmarts ability to maintain strong and cost effective vendor relationships and deliver a smooth customer experience. As part of the National Support Centre the Accounts Payable Team services all our Branches and Cost Centres Canada wide interacting with Purchasing Finance and all Branch and District Managers. The role requires a self-starter with excellent organization and time management skills attention to detail/timelines and ability to coach and guide team members. The Accounts Payable team reports to the Finance Director.

Benefits

• Health Insurance (includes Virtual Health and HCSA)

• Dental Insurance

• Vision Insurance

• Life Insurance

• Long-term Disability

• Short-term Disability

• RRSP Match

• Paid Vacation

• Floating Days

• Employee Assistance Program

• Employee Engagement Events

• Awards and Recognition

• Tuition reimbursement

• Service Awards

• Employee Perks & Discounts

Job Responsibilities

• Receive and process incoming vendor invoices and employee reimbursements on a timely basis

• Ensure internal controls are upheld by verifying invoices presented for payment are matched and agree with approved pricing and quantities received

• Ensure adequate and appropriate approval is obtained on exceptions where invoices do not match PO or receiving documents

• Ensure compliance with company policies requiring purchases to be preapproved through Purchase Orders

• Ensure compliance with the Companys Travel Policy and adequacy of supporting documentation

• Initiate and process payment runs in a timely manner in accordance with the Companys payment schedule ensuring vendor prompt payment discounts are taken when available

• Monitor and escalate invoices in dispute to ensure timely resolution

• Identify opportunities for continued process improvements including moving vendors to EFT or E-Bill Pay and barriers to making such improvements

• Ensure compliance with regulatory and legal requirements including having the appropriate and correct legal entity on documentation

• Collaborate with Purchasing and the National Support Centre Coordinator to ensure accurate vendor master data including opportunities for vendor payment term standardization

• Manage unvouchered reports and work with vendors to ensure invoices are submitted timely

• Review and action vendor account statements to ensure missing invoices are addressed timely

• Validate and challenge accuracy and appropriateness of submitted invoices and payment requests

• Request clarification and provide direction to the business on corrections resubmissions and/or validations required in advance of paying any submitted invoices or employee reimbursements

• Escalate any unresolved or delayed approvals

• Reject invoices not meeting regulatory or company requirements

• Require corrections to master data

• As one of the last touchpoint prior to disbursing company funds each AP Representative has the authority to question the validity of any invoice submitted for payment

Qualifications

• Critical thinker able to identify areas of concern to escalate and continuously seeking out process improvements

• Results motivated team player

• Comfortable diplomatically communicating requirements to ensure data integrity and holding others accountable to provide information; comfortable escalating as appropriate

• Superior attention to detail

• Self starter with excellent organizational and time management skills able to prioritize tasks and work to timelines

• Excellent written and oral communication able to professionally interact with various leadership levels within the organization as well as external vendors

• Can do solution based approach

• 1-2 years previous experience in high volume accounts payable

• Business background a strong asset

• Technological proficiency and comfort level a must

Benefits of Employment: Roofmart recognizes that its success is due to the strength of its employees. A primary goal of Roofmart is to promote individual employees sense of accomplishment and contribution so that employees enjoy their association with Roofmart. The Company invests in its employees so that they are the most knowledgeable in the industry and undertakes great efforts to nurture loyalty to and teamwork at Roofmart. We are pleased to offer competitive compensation a progressive and challenging workplace and a commitment to teamwork and integrity.

Diversity and Equal Opportunity Employment: Roofmart is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race religion creed color national origin age gender sexual orientation marital status veteran status or encourages and welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.