Executive Assistant
Executive Assistant
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Job Description
This position provides the administrative support for executive level and represents a division across campus and community members. Responsible for setting the tone of professionalism standards of performance and cooperation among support staff and fosters cooperative relationships and harmonious flow of work between division and other entities across campus.
This position is not eligible for VISA sponsorship.
Campus Operations is responsible for the maintenance and operations of all state-owned buildings on campus as well as planning design and construction for new buildings and remodeling projects. Under the direction of the Associate Vice President for Campus Operations the Campus Operations division includes Campus Planning and Space Management Facilities Operations and Maintenance the Office of Sustainability and Architectural and Engineering Services.
Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of area typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies processes and resources; functions with a high degree of autonomy. Influences others regarding policies practices and procedures.
Manage communication and scheduling activities for executive ensuring effective time management and prioritization of schedule using appropriate judgement to adjust as necessary.
Develop and manage special projects assigned event planning and organizing.
Review and refer or resolve complex and sensitive problems and concerns from internal and external constituencies including employees students State Board of Education members and other state policy makers and their staffs.
Interpret policies and procedures making decisions on specific operating problems and issuing instructions draft confidential policy and project proposals.
Prepare reports memos letters presentations and other documents help prepare for meetings.
Assist with various Campus Operations workflows including financial document processing data tracking recruiting and goal monitoring.
Track customer service initiatives and instill a continuous improvement mindset for service and project delivery.
Support routine activities associated with the Employee Housing Assistance Program.
May perform other duties as needed.
Strong organizational project management and problem-solving skills with impeccable multi-tasking abilities.
Ability to anticipate needs.
Excellent oral and written communication skills high degree of diplomacy.
Ability to research organize and synthesize information and materials from multiple sources.
Advanced Microsoft Office skills.
Ability to meet project deadlines while adapting to immediate demands.
Bachelors Degree and 5 years of relevant experience or equivalent professional experience.
At least 2 years of experience in a higher education or public sector setting preferred.
At least 2 years of experience in the planning construction or maintenance industries.
- 12paid holidaysAND the University is closed between Christmas and New Years (requires use of 3 vacation days)
- Between 12-24annual paid vacation daysfor full-time Professional and Classified staff depending on position type and years of service
- 10.76% University contribution to yourORP retirement fund(Professional and Faculty employees)
- 11.96% University contribution to yourPERSI retirement fund(Classified employees)
- Excellent medical dental and otherhealth-related insurancecoverages
- Tuition fee waiverbenefits for employees spouses and their dependents
- See ourfull benefits pagefor more information!
Please include a cover letter and a resume when applying.
Nestled along the Boise River and steps from the state capitol Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. Were a trailblazing institution nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. Were building a thriving community of faculty and staff whose unique skills experiences and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idahos Treasure Valley at
Employment Type
Full-Time
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