Senior Administrative Assistant for Anesthesia BUMG
Senior Administrative Assistant for Anesthesia BUMG
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Job Description
Primary City/State:
Phoenix ArizonaDepartment Name:
AnesthesiaWork Shift:
DayJob Category:
Administrative ServicesThe future is full of possibilities. At Banner Health were excited about what the future holds for health care. Thats why were changing the industry to make the experience the best it can be. Our team has come together with the common goal: Make health care easier so life can be better. The future of health care starts here. If youre ready to change lives we want to hear from you!
As the Senior Administrative Assistant YOU will be an essential member of our department providing complex administrative assistance to the Chief Nursing Officer at Banner University Medical Group as well as indirect support to their staff.
DUTIES:
Support the Chair with administrative functions (scheduling reimbursements travel etc)
Support recruitment activity (coordinating scheduling for on-site candidate interviews and supporting the on-boarding of each recruit).
IDEAL CANDIDATE:
Strong flexible experienced AA who can grow and adapt as the department undergoes significant and rapid growth.
LOCATION:
- Banner University Medical Group- 1111 E McDowell Rd Phoenix AZ 85006
SCHEDULE:
- Full time/ 40 Hours per week
- Monday - Friday
- 8:00 a.m. - 5:00 p.m.
POSITION SUMMARY
This position supports a Chief Executive Officer (CEO) Corporate Senior Leadership Team (SLT) members a senior director or member(s) of facility senior leadership teams by providing clerical and administrative services and assistance of moderate complexity requiring the use of judgment and discretion on a periodic basis. This position may also support other SMT members or senior directors as needed.
CORE FUNCTIONS
1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials specially gathered information or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.
2. Interprets request and helps implement action as well as decides whether the executive should be notified of important or emergency matters as needed. In the absence of their supervisor ensures that requests for action or information are relayed to the appropriate staff member.
3. Coordinates handles and/or completes recurring projects or one-time projects as directed by supervisor.
4. Screens telephone calls and visitors ascertaining who can be redirected to subordinate management. Provides information to callers including key internal or external sources which requires comprehensive knowledge of organization policies practices and operations.
5. Maintains supervisors calendar regularly arranging meetings conferences and appointments without clearance. Arranges hotel and travel accommodations for frequent extended trips.
6. Prepares special or one time reports presentation materials summaries or replies to inquiries selecting relevant information from a variety of sources. May assist in the research analysis and interpretation of data under the direction of management.
7. Performs a broad range of administrative support details on a regular basis requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.
8. May hire train conduct performance reviews and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
9. This position primarily focuses on the operations of the office of the system SMT (Sr. Mgmt Team) member senior director facility CEO or large facility CNO to which this position reports. Responsibilities extend across organizational lines requiring extensive interaction and involvement throughout the system/facility as well as the community. This position routinely interacts with SMT board members physicians patients board members employees the media as well as business and community leaders.
MINIMUM QUALIFICATIONS
High school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.
Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation involving standard business vocabulary using common word processing programs. Must have the ability to acquire and utilize a thorough knowledge of organization policies practices and operations and oral communication skills to perform routine administrative details such as arranging meetings responding to non-routine inquires from telephone callers or visitors and gathering background information for sensitive or confidential reports. Must have the ability to analyze routine administrative details of limited complexity such as resolving minor scheduling conflicts redirecting mail etc. Must have excellent oral written and interpersonal communication skills to effectively interact with all levels of the organization. Must possess the ability to convey a professional image as well as effectively represent the organization as appropriate in its relationship with external customers. Must have a working knowledge of personal software packages to perform the administrative functions described above.
Employees working at Banner Behavioral Health Hospital BTMC Behavioral and BUMG BUMCT or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.
PREFERRED QUALIFICATIONS
Associates degree
Additional related education and/or experience preferred.
EEO Statement:
Our organization supports a drug-free work environment.
Privacy Policy:
Required Experience:
Senior IC
Employment Type
Full-Time
