PS Scheduling Clerk PFT
PS Scheduling Clerk PFT
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Job Description
THE UNITED COUNTIES OF LEEDS AND GRENVILLE
Leeds Grenville Paramedic Service
Invites applications for the position of:
Position: Scheduling Clerk
Status: Permanent Full-Time
Hours: 35/week
Salary Range: $31.91 to $37.98
Location: 25 Central Avenue West Brockville ON
POSITION SUMMARY
Reporting to the Chief Paramedic Services and secondarily to the Deputy Chief the Scheduling Clerk is responsible for maintaining work schedules tracking time and attendance for all scheduled employees. The Scheduling Clerk will work to ensure all shifts are covered to ensure smooth operations and quality of resident care at the facility.
QUALIFICATIONS AND REQUIREMENTS
Education Certification & Licenses
- 2-Year Community College Diploma in office administration or equivalent preferred
- Required to obtain and maintain satisfactory criminal and vulnerable sector
Experience
- Minimum three (3) years relevant experience in a paramedic service health care facility hospital or
Knowledge Skills Abilities & Competencies
- Proficient using Microsoft Office Applications.
- Typing and data entry skills.
- Scheduling experience (UKG Advanced Scheduling)
- Experience in scheduling for a unionized environment.
- Possess outstanding communication and interpersonal skills.
- Ability to manage associated workload undertake multiple tasks and meet deadlines.
- High level of respect for confidentiality for the organization.
- Excellent project/time management organizational interpersonal oral and written communication skills with tact diplomacy and discretion.
- Ability to set priorities manage and adapt effectively to an ever-changing and occasionally complex workload.
DUTIES AND RESPONSIBILITIES
- Work with superintendents/managers to create build and maintain schedules.
- Schedule all Full Time and casual employees preparing the work schedule in accordance with the approved staffing levels and collective agreements.
- Process approved requests for paid time off vacation and other leaves of absence.
- Ensure daily staff replacements are completed for scheduled and unscheduled absence to ensure adequate coverage for all shifts including administration of the call-in process
- Maintains a working knowledge of scheduling and call-in procedures in accordance with facility and organizational policies and collective agreements.
- Attendance tracking for all Provide attendance awareness report monthly.
- Record utilization of leave banks e. statutory holidays vacation days and sick leave for all staff.
- Build orientation schedules to ensure adequate supervision and support for newly hired employees.
- Check time clock punch records against master schedule and noting appropriate changes.
- Utilize scheduling software to prepare change and update both posted and master schedules.
- Accountable for ensuring the onboarding process is completed and all required documentation associated with training orientation and hiring of new staff is accurate and completed by department leaders.
- Conduct the internal expression of interest process for preferred work assignments.
- Provide administrative support to other departments as required.
- Compliance with Health & Safety policies and procedures.
- Other duties as assigned
The above duties are representative of a typical position and are not to be considered as all inclusive.
How to Apply:
Applications should be marked Competition # PSSCH001245PS Scheduling Clerk PFT and submitted online with cover letter and resume to the job posting on the Careers section of our website at View our Job Opportunities on/before July 21st 2025 @ 4 PM EST
Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will only be used for candidate selection.
The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.
Applicants are required in advance to make any accommodation request known to Human Resources by contacting the department at 1- extension 2308 or the Bell Relay Service. Human Resources will strive to provide reasonable and appropriate accommodation for all applicants during the recruitment and selection process which will ensure the process is conducted in a fair and equitable manner.
Employment Type
Full-Time
