Description:
Project Name: Digital Services Digitization of Physical Records and File Management Support
Job Title: Records Coordinator
Scope:
Active File Management (AFM) provides digitization services and file management support such as records indexing sorting filing and boxing across departments in the Government of Alberta (GoA) as part of the Technology and Innovation mandate to increase the availability of digital government services. To expedite the digital strategy AFM needs to hire resources for digitization initiatives and other file management support across the departments wherein the project timeline varies depending on the volume of the records.
Duties:
Applying file classification structure and retention schedules to records
Records inventory / inputting data into spreadsheets or other templates using data entry tools
Indexing sorting filing and boxing of paper records
Verifying accuracy and completeness of data
Scanning and sorting file documents according to established guidelines
Lifting of up to 30 lbs. of weight of boxed records
Familiarization with Microsoft applications such as but not limited to MS Excel MS Outlook MS Word
Other duties as required.
Working Hours:
Standard Hours of work are 08:15 16:30 Alberta time Monday through Friday excluding holidays observed by the Province.
Notes on Location:
The expectation will be for the resource to work from the office from Monday to Friday.
Work Location :
Petroleum Plaza Building North Tower
ST Edmonton AB
T5K 2G6
Additional Details
- Payment Terms : Y030 - within 30 days Due netY015
- Maximum Extension Term (Months) : 12
Qualification | Assessment |
Must Have |
Education |
Yes/No - Post secondary education in a related field or equivalent work experience and... | Yes |
Work Experience |
Duration- Demonstrated experience with MS office suite (Excel Word PowerPoint Outlook) | 0.5 years |
Duration- Experience using SharePoint online | 0.5 years |
Duration - Experience working independently and in a team/group environment. | 1 years |
Duration - Relevant experience in a role similar to this. Experience must be applicable to this... | 0.5 years |
Nice to Have |
Education |
Yes/No - Records and archive management education. | Yes |
Work Experience |
Duration - Experience with file maintenance (creation of new file structures volumes enclosures... | 2 years |
Duration - Experience with the Classification of Records. | 2 years |
Duration - Experience working in document imaging extraction optical character recognition and... | 2 years |
Duration - Experience working on multiple tasks or initiatives with strict timelines simultaneousl | 2 years |
Duration - Experience working with information management policies directives and guidelines. | 2 years |