Executive Assistant (Fixed Term Contract)
Executive Assistant (Fixed Term Contract)
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$ 132000 - 165000
1 Vacancy
Job Description
Join Udemy. Help define the future of learning.
Udemy is an AI-powered reskilling platform built to help people and teams grow. Its personalized practical and focused on real-world impact.
Our mission is simple: to transform lives through learning. Your work helps people around the world build skills they can use whether theyre picking up something new or leveling up to stay ahead.
Over 80 million learners and 17000 businesses already learn with Udemy. If youre excited by change energized by learning and ready to have a real impact youll feel right at home.
Learn more about us on our company page.
This is a fixed term contract position.
Hybrid work
Udemy is headquartered in San Francisco with global offices in Australia India Ireland Trkiye and other US locations. Our robust hybrid work model spans San Francisco Denver Ankara Dublin and Melbourne. This hybrid position requires three days per week in the office at the nearest hub. Learn more about us on our company page.
About your skills
Prioritization & Time Management - Ability to juggle multiple tasks manage complex calendars and meet tight deadlines with minimal oversight.
Stakeholder & Relationship Management- skilled at working with cross-functional teams and executives; understands how to build trust manage up and influence without authority.
Communication Skills (Written & Verbal) - Clear concise and professional communication across multiple platforms (email Slack presentations etc.) often on behalf of execs.
Adaptability & Problem Solving- Quick to assess and pivot in a fast-paced ever-changing environment; resourceful and solution-oriented when handling issues.
Discretion & Judgment - Handles sensitive information with the utmost confidentiality; exercises excellent judgment in high-visibility or high-pressure situations.
About this role
Collaborate with leaders to understand priorities and build effective organizational processes
Lead the development and execution of special projects and initiatives from executives
Execute logistics for senior leadership meetings and off-site events
Prepare presentations proposals reports and business communications
Partner with internal and external stakeholders to coordinate meetings events and communications
What youll be doing
Managing Executive Calendars & Scheduling Complex Meetings- Including across time zones with internal and external stakeholders and adjusting quickly to shifting priorities.
Owning Logistics for High-Stakes Meetings & Offsites - Coordinating agendas venues tech setup prep materials travel and follow-ups for leadership meetings all-hands or team events.
Handling Confidential Information with Discretion - Supporting sensitive business decisions personnel matters or strategic initiatives while maintaining full trust and confidentiality.
Communicating on Behalf of Leadership - Writing emails drafting decks and relaying information in a clear aligned voiceoften anticipating what needs to be said or clarified.
Being the Air Traffic Controller for Special Projects - Stepping into ambiguous situations to organize people define next steps and push initiatives forward without needing constant direction.
What youll have
6 years of proven experience as an executive assistant or other relevant administrative or project management experience
Strong writing skills - youre comfortable setting and accepting direction over email/Slack (either 1:1 or with a large group)
Strong relationship builder - you have a track record of taking the time to get to know your key stakeholders understand their needs and working styles and you know how to coordinate people to get things done
Ability to work in a fast-paced environment prioritize and perform a variety of tasks with little supervision a strong sense of urgency and a positive can-do attitude
At Udemy we strive to be transparent around compensation. Actual compensation for this role is based on several factors including but not limited to job-related skills qualifications experience and specific work location due to differences in the cost of labor. In addition to a base salary this role is also eligible for equity.
Hiring Compensation Range
$132000 - $165000 USD
Why work here
Youll grow here.
Learning is part of the job. Youll get full access to Udemy courses a monthly UDay to invest in yourself and a budget to spend on whatever helps you improve. Many people are diving into AI lately but what you focus on is up to you.
AI is real here.
We use it in the way we learn and the way we work. Youll have the space and tools to experiment apply and get better at using AI in practical ways.
Youll own your work.
We trust people to lead make decisions and follow through. You dont need to wait for permission or layers of approval to have an impact.
Youll build with others.
We collaborate openly and shape ideas together. Everyone has a voice and good thinking is welcomed from any direction.
Youll see your impact.
What you build helps people grow their skills change their careers or find a path forward. Youve got the experience why not use it to help others gain theirs
Bring your curiosity. Well bring the platform and the support. Lets LEARNtogether.
Our Benefits Start with U
Our benefits start with you and were built to provide you and your family with the protection and care you need making it easy to access the right coverage when you need it most. Benefits vary by region and we encourage applicants to review our US Benefits Ireland Benefits & Turkiye Benefits pages to get an understanding of some of the benefits we offer. For details on region-specific benefits please refer to the information provided during the hiring process.
At Udemy we value diversity and inclusion and consider qualified applicants without regard to race color religion sex national origin ancestry age genetic information sexual orientation gender identity marital or family status veteran status medical condition or disability. We understand that not everyone will match each of the qualifications. However we also realize that everyone has unique experiences that can add value to our company. Even if you think your background might not perfectly align wed love to hear from you!
Information regarding data privacy is available within the Udemy Careers Privacy Notice.
Employment Type
Contract
