Coordinator, Contracts

At Universal Creative we design develop and deliver the most compelling entertainment experiences imaginable to drive growth for Universal Destinations & Experiences worldwide. Our innovative attractions immersive theme parks and world-class resorts fuse art and technology to create new standards in the themed entertainment industry.

Our Team Members are the driving force behind Universal Creative. With their diverse skills and forward-thinking ideas our team pushes us beyond the boundaries of whats possible to achieve the extraordinary. Together were creating a Universe of fun always ensuring the next thing we do is better than the last thing we did.

JOB SUMMARY

The Coordinator Contracts works under the direction of the Director Contracts and other Universal Creative Legal Department leadership and is responsible for supporting the Universal Creative Legal Department with preparation issuance and monitoring of various documents. This role is also responsible for coordinating and executing vendor pre-qualification related requirements maintenance of contract document files and repositories and supporting department communications and events.

MAJOR RESPONSIBILITIES

• Support the Universal Creative Legal Department in the preparation of various contract documentation by utilizing and modifying established digital forms and in accordance with the directions of Universal Creative Legal Department team members and department policies and procedures.
• Monitor open and closed department items across various systems and ensure all data is entered accurately. Maintain migrate and archive various contract documents including both digital and hardcopy files in accordance with department and other company policies and procedures.
• Support the Universal Creative Legal Department with timely issuance of various documents via mail shipping service email DocuSign and other methods of transmission at the direction of Universal Creative Legal Department team members. Log track and conduct follow ups on the various documents issued.
• Support the Universal Creative Legal Department team members with the pre-qualification of vendors conducting business entity checks securing confidentiality agreements and conducting other vendor setup tasks including the gathering and distribution of relevant information. Log track and conduct follow ups on vendor setup tasks.
• Create update and distribute meeting agendas department communications contract status reports and other informational logs under the supervision of the Director Contracts. Contribute to preparing presentation decks at the direction of the Director Contracts.
• Coordinate schedule support and attend regular meetings trainings and Universal Creative Legal Department team building events.
• Understand and actively participate in Environmental Health & Safety responsibilities by following established UO policy procedures training and team member involvement activities.
• Performs other duties as assigned.

ADDITIONAL INFORMATION

• Strong written and verbal communication and interpersonal skills
• Strong prioritization and time management skills
• Ability to work independently
• Strong critical thinking and problem-solving skills
• Sensitive to deadlines and able to work on multiple projects simultaneously
• Ability to maintain strict confidentiality
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
• Consistent attendance is a job requirement

EDUCATION

• Associates degree (AA) or equivalent or technical school required.

EXPERIENCE

• 2 years office experience legal environment preferred; or equivalent combination of education and experience.
• Proficiency with Microsoft Office applications (Word Excel PowerPoint Outlook) DocuSign Smartsheet and SharePoint.

Your talent skills and experience will be rewarded with a competitive compensation package.