Administrative Assistant for Parish

Are you an organized mission-minded professional who thrives in a dynamic environment and loves supporting meaningful ministry Holy Family Catholic Community is seeking an Administrative Assistant to the Pastor to serve as a trusted partner and central point of coordination for pastoral administrative and sacramental operations. This highly collaborative role supports the Pastor and the broader pastorate community with professionalism confidentiality and a spirit of hospitality. This is a benefit-eligible position working 30 hours/weekly.

Essential Functions

Pastoral & Administrative Support

• Assist with the Pastors calendar travel and correspondence
• Draft formal letters assist with reports and support capital project logistics
• Gather data and prepare the annual Archdiocesan report
• Assist in coordinating and preparing for other pastorate events and activities
• Oversees Pastorate Google Calendar

Front Desk & Office Coordination

• Serve as a welcoming first point of contact for callers and visitors
• Manage phone/email communications and maintain front desk operations

Marriage Ministry & Sacramental Records

• Maintain marriage and annulment files in compliance with diocesan policy
• Schedule meetings collect documents and assist couples through prep
• Issue sacramental certificates and record notations accurately

HR & Compliance Oversight

• Maintain confidential personnel records and oversee hiring/onboarding
• Administer employee benefits and ensure HR policy compliance
• Liaise with the Archdiocese on employment and insurance matter

Communications & Marketing

• Manage website updates social media posts and e-newsletters
• Design and coordinate the weekly bulletin
• Collaborate with staff to promote events and ministry opportunities

Position Qualifications

You Would Be a Great Fit for This Role If You...

• Are highly organized self-motivated and thrive in a fast-paced mission-driven environment.
• Communicate with clarity tact and professionalismboth in writing and in person.
• Possess strong time management and multitasking abilities with a calm and pastoral presence.
• Are proficient with technology (Microsoft Office Google Suite Canva MailChimp social media platforms web editing tools).
• Have experience supporting executive-level leaders or clergy and can maintain strict confidentiality.
• Understand and appreciate the sacramental and spiritual rhythms of parish life.
• Are passionate about supporting the Catholic Church and walking with others in faith and service.
• Minimum high school diploma or equivalent.

Growth & Great Benefits

This is a full-time on-site position that is central to the life and leadership of the parish. Youll join a vibrant team of dedicated staff and clergy working together to support the mission of Holy Family Catholic Community. This role offers the opportunity to make a real impact behind the scenessupporting both the day-to-day operations and the spiritual journey of the pastorate. We offer a competitive compensation package with benefits that include health insurance paid time off retirement plans and opportunities for professional development and spiritual enrichment.

Why Join Us
Holy Family Catholic Community is a warm and welcoming parish that believes in forming disciples serving others and growing in faith together. As Administrative Assistant to the Pastor you will play a vital role in shaping the pastoral care and hospitality that defines our parish. If youre passionate about the Church and skilled in administrative leadership wed love to meet you.

Pay Range: $21.07 - 27.70 Hourly

Benefits

We offer a comprehensive and competitive benefits package with this position including health dental and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday sick and vacation leave. Please click on the link below for more detailed information: