UNIV - COM Finance Coordinator - Dean's Office
UNIV - COM Finance Coordinator - Dean's Office
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1 Vacancy
Job Description
Job Description Summary
Coordinate and perform complex administrative duties for the finance section of the College of Medicine Deans Office which provides overall financial management for the departments and centers within the College of Medicine.Entity
Medical University of South Carolina (MUSC - Univ)Worker Type
EmployeeWorker Sub-Type
ClassifiedCost Center
CC004725 COM DO ADMIN Finance CCPay Rate Type
HourlyPay Grade
University-05
Pay Range
Scheduled Weekly Hours
40Work Shift
Job Description
25% Faculty Offer Letter Approval Process: Maintains the COM recruitment database and other recruitment related data for all faculty and clinical providers. Performs routine auditing and reconciliation of the database ensuring accuracy and data integrity. Facilitates the faculty offer approval process for College of Medicine (35 departments and centers). Review offers for compliance with College of Medicine and University policies. Coordinate approvals by senior associate and assistant deans and facilitate resolution of identified issues. Ensures a timely and accurate review and approval process.
25% COM Personnel Approval Process: Under the direction of the Associate Dean facilitates the COM Personnel Committee and the process to approve postings for replacement and new hires. Alerts the Personnel Committee to potential issues. Coordinates the posting and funding support approvals with COM leadership the CMO office within MUHA and the COE-HR team. Ensures timely and accurate review and approval process.
20% Team Coordination: Coordinates and assists inthe daily operation of the College of Medicines Finance section. Provides calendar support for COM finance leads and schedules complex meetings involving multiple leaders/stakeholders. Monitors the Finance team email account directing issues as appropriate. Organizes team activities holiday events and other functions for the COM finance team and the Deans Office.
15% COM Administrative Support: Provide excellent customer service as liaison between the College of Medicine Finance Section University Administration and the other colleges and (35) Departments and Centers within the College of Medicine as well as individual faculty and staff and outside vendors and others as appropriate. Assist with the communications from the COM Finance Team acting as an information source to COM Departmental staff. Provide assistance to Business Managers Deans Office Staff and others in drafting new department or College policies and procedures.
10% Team Procurement: Responsible for procurement activities for the COM Finance Team. Act as Department liaison for PCard program. Allocates credit card payments and ensures compliance with State University and Department policies. Maintains documentation for audits.
5% Other duties as assigned.
Additional Job Description
Minimum Requirements: A high school diploma and four years relevant experience in business management public administration or administrative services; or a bachelors degree and two years experience in business management public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)If you like working with energetic enthusiastic individuals you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here: Experience:
IC
Employment Type
Full-Time
Key Skills
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