Event Operations Manager
Event Operations Manager
Posted on :
11-07-2025
Employer Active
1 Vacancy
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Job Description
Who We Are:IMG is a leading global sports marketing agency specializing in media rights management and sales multi-channel content production and distribution brand partnerships strategic consulting digital services and events management. It powers growth of revenues fanbases and IP for more than 200 federations associations events and teams including the National Football League English Premier League International Olympic Committee National Hockey League Major League Soccer ATP and WTA Tours the AELTC (Wimbledon) Euroleague Basketball CONMEBOL DP World Tour and The R&A as well as UFC WWE and PBR. IMG is a subsidiary of TKO Group Holdings Inc. (NYSE: TKO) a premium sports and entertainment company.
Position Title
Event Operations Manager
Reports To
Operations Director Events Action Sports - Melbourne
Department
IMG Media & Events - Australia
Location
Melbourne
Event Portfolio
1. Melbourne International Flower and Garden Show (March)
2. Great Ocean Road Running Festival (May)
3. Melbourne Marathon Festival (October)
4. Ad Hoc Projects
Accountabilities
- Supplier procurement; Negotiations Appointment Management and Review processes.
- Support Event Director Operations Director and Course Director with Administrations requirements incl. Event Plans Supplier Agreements Staff Agreements.
- Assist the planning of Site layout flow and operational elements to ensure a safe and successful delivery of our event portfolio.
- Continue to challenge the status quo to find efficiencies and develop our events to enhance participant experience and event delivery.
- Regular meetings and calls with stakeholders.
- Coordinate and manage temporary event staff rosters for the casual labour force.
- Support the implementation of safety and risk management planning.
- Prepare and implement OHS event safety planning and inductions.
- Liaise with accounts on invoicing and reporting as required including vendor set up
- Post sales retail exhibitor roll out
Key Responsibilities
- Liaise with Operations Director to set clear work schedules and tasks to plan out upcoming events incl. forward thinking and early planning.
- Plan implement and review event operations and logistic processes.
- Support Event Director and Operations Director with stakeholder management Incl. regular Stakeholder meetings.
- Appoint and on-board suppliers in conjunction with the Operations Director incl. forklifts two way radios engineer signage fire extinguishers marquees PA system etc
- Support the Operations Director with administration requirements including Event Plans OH&S
- Plans Event permit applications staffing and contractor agreements.
- Produce and manage delivery schedules and inventory lists.
- Manage the event compound area including sponsor and exhibitor deliveries.
- Source operational casual staffing as required incl. paperwork.
- Coordinate and manage event village and expo.
- Support and assist the events volunteer program.
- Liaise with event venue management team in planning and delivery of the events.
- Plan and manage an Entertainment program
- Assist with accreditation distribution.
- Plan implement and manage parking requirements
- Liaise with internal IMG departments to coordinate; IT requirements (phone lines) Finance Department (Accounts Payable processes) and Human Resource Department (Supplier and Staff agreements)
- Roll out of MIFGS post sales retail program including direct exhibitor liaison contractor fulfilment and full service operations.
- Any other duties assigned to you from time to time
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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