HR & Office Coordinator
HR & Office Coordinator
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Job Description
Full-time Hybrid (3 days/week in-office) Based in Kentish Town North London
Are you a people person with strong organisational skills great attention to detail and a desire to begin or grow your career in HR Were looking for a People & Office Coordinator to join our team in a dynamic dual-rolewith approximately 60% of your time focused on People (HR) operations and 40% supporting Office and Facilities activities.
In this role youll provide essential day-to-day support across both the People and Office functions - owning key processes like onboarding employee records events coordination and office operations. Youll play a vital role in ensuring our workplace runs smoothly while contributing to a positive and inclusive employee experience.
Due to the dual nature of this role a minimum of three days per week in the office is required with flexibility to cover additional days when needed (e.g. annual leave cover for the Head of Office & Facilities).
About us
Based in North London Smartodds provides in-depth research and analysis on sporting events around the world supported by world-class bespoke software platforms. Were proud of our collaborative and dynamic culture grounded in our core values of Boldness Open-mindedness Ownership and Togetherness. We are a small and collaborative teamour environment is open inclusive and focused on doing great work together.
Key Responsibilities
General
Be the friendly and reliable first point of contact for all People and Office-related queries including managing shared inboxes
Support the coordination of company social events - from offsites to weekly sports activities - as an active member of our Social Committee
People Administration & Employee Experience
Manage end-to-end people processing for new starters leavers employee changes right to work checks references etc
Own the onboarding experience ensuring new joiners have a smooth and welcoming introduction to the company
Support benefit administrationadding/removing employees from schemes and maintaining accurate records
Assist with monthly payroll preparation ensuring all documents and data are accurate and complete
Maintain secure and up-to-date employee records in line with GDPR and internal policies including regular audits
Ensure data accuracy across all People trackers and systems
Support on People-related projects and contribute to building a positive and inclusive workplace culture
Office & Facilities Support
Assist in the day-to-day running of the office including reception duties (such as answering calls and welcoming guests) managing deliveries and handling office supply orders
Take notes during meetings assign action points and follow up as needed
Coordinate travel arrangements including bookings and itinerary preparation
Provide general support with office-related projects when required
Skills & Experience
Required
Some experience as an HR/People coordinator office administration or a similar hybrid support role
A people-focused mindset with enthusiasm for delivering a great employee experience
A general understanding of HR/People processes and practices
Strong attention to detail and the ability to manage and prioritise multiple tasks
Proficiency in Microsoft Office
Good written and verbal communication skills with confidence engaging across all levels of the business
Preferred
CIPD qualification (Level 3 or 5) or working towards it
- Experience using HRIS and ATS software
What you can expect in return Our Benefits
From Day One
30 days holiday (in addition to bank & public holidays)
In-house chef*
In-house masseuse*
Team sporting events
25% discount on Brentford Football Club merchandise
Cycle to work scheme
Employee Assistance Programme
Interest-free travel season ticket loan
- Offsite trips
*Available on selected days
After 3 Months
Pension - Employer Contribution starting at 5.5% and employee starting at 2.5%
Income protection 75% of salary (subject to terms & conditions)
After Probation
Private Medical Insurance - including coverage of any excess payment
Health Cash Plan via Medicash
Life Assurance (4 x times earnings at time of death)
Enhanced Company Sick Pay
A discretionary annual bonus
After 2 Years
Increase in employer pension contributionto 6% (with a minimum employee contribution of 3%)
Enhanced Maternity Pay
Enhanced Paternity Pay
After 4 Years
Increase in employer pension contribution to 7% (with a minimum employee contribution of 3.5%)
Required Experience:
Junior IC
Employment Type
Full-Time
