Administrative Assistant

Posting Summary
Rutgers the State University of New Jersey is seeking an Administrative Assistant for the Emergency Medicine Department within New Jersey Medical School. The Department of Emergency Medicine at Rutgers New Jersey Medical School is seeking a full-time (1.0 FTE ) staff member to serve as a Program Assistant and provide departmental support. In this dual role 60% of the position will focus on assisting the Residency Coordinator with the coordination and implementation of activities related to the residency and post-graduate education programs including administrative support for resident training and documentation. The remaining 40% of the role will involve assisting the department with reviewing and managing billing reports to ensure accuracy and support operational efficiency. Among the key duties of the position are the following: Assist in implementing and coordinating the operation of the Residency Education Office ensuring compliance with documentation and management standards set by institutional regional and national oversight bodies. Work under the supervision of the Director of Administration and Residency Program Director and receive direction from the Program Coordinator to meet all internal and external compliance and documentation requirements in coordination with the NJMS GME Office. Assist in gathering interpreting and formulating GME data to ensure all program deadlines are met. Assist with the planning and coordination of recruitment credential verification and resident documentation in consultation with the Emergency Residency Coordinator. Under the Residency Coordinators supervision prepare and process Resident verification forms/letters contracts evaluations semi-annual evaluation files surveys certifications and NJ permit packages. Assist in creating and maintaining files in the New Innovations database ensuring the accuracy and organization of residency records

Overview
New Jerseys academic health center Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students providing clinical care and conducting research all with the goal of improving human health. Aligned with Rutgers UniversityNew Brunswick and collaborating university wide RBHS includes eight schools a behavioral health network and five centers and institutes that focus on cancer treatment and research neuroscience advanced biotechnology and medicine environmental and occupational health and health care policy and aging research. Our faculty are teachers clinicians and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine dentistry pharmacy public health nursing biomedical research and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the stateat Rutgers UniversityNew Brunswick including Piscataway; and at locations in Newark Scotch Plains Somerset Stratford and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick Newarks University Hospital in Newark and other affiliates. Through this community of healers scientists and scholars Rutgers is equipped as never before to transform lives.

Preferred Qualifications
Grants budget and accounting experience desired bilingual desired.