Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Title: Executive Assistant
Location: Remote (Must be available during LA business hours 8 AM to 6 PM PT)
Schedule: Full-Time 40 hours/week)
Position Summary
We are seeking a highly skilled Senior Executive Administrative Professional to serve as the operational backbone of a real estate investment firm. This role is ideal for a detail-oriented tech-savvy professional who can manage sophisticated administrative responsibilities coordinate complex projects and oversee LLC formation and compliance across multiple entities.
Primary Responsibilities
- Document Management
Maintain organized accessible file structures across Google Drive ensuring immediate availability for real-time document sharing during business hours. - Entity Management
Oversee the formation of new LLCs and manage ongoing compliance across multiple entities. Coordinate directly with attorneys on filings renewals and maintenance of corporate records. - Technology Administration
Serve as a power user of driving process improvements and optimizing workflows. Leverage Canva for the creation of marketing materials. Manage and enhance CRM systems to support operational efficiency. - External Communications
Act as the primary point of contact with external stakeholders including lenders banks insurance providers and legal counsel. Coordinate third-party inspections and vendor services with independent spending authority up to $2000. - Project Management
Lead coordination of multi-step projects by tracking timelines managing deliverables and ensuring effective team collaboration across departments and functions. - Specialized Tasks
Organize and maintain closing documentation manage the of cost-segregation studies and handle coordination with registered agents across all entities. - Decision-Making Authority
- Independent Authority: Approve payments for inspection reports and standard vendor services
- Requires Executive Approval: Structural changes DocuSign authorizations and LLC formation documents.
- 3 to 5 years of executive administrative experience (real estate or finance industries preferred)
- Advanced proficiency in Canva Google Workspace and CRM systems
- Demonstrated experience in LLC formation and corporate compliance management
- Exceptional written and verbal communication skills for interfacing with financial legal and insurance professionals
- Strong organizational and project management skills with the ability to handle confidential information discreetly
Employment Type
Full Time
