Staff Assistant / Payroll Time & Attendance Clerk
Staff Assistant / Payroll Time & Attendance Clerk
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1 Vacancy
Job Description
Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical a healthcare rating company for consumers among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
The Department of Finance at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant / Payroll Time & Attendance Clerk.
Additionally the successful candidate will:
- Maintains payroll and time and attendance information by collectingcalculating and entering data into various systems as appropriate
- Updates payroll records by entering changes in exemptions job title and department/division transfers or other information as needed.
- Prepares reports by compiling summaries of information such as earnings taxes deductions leave disability and nontaxable wages etc.
- High volume phone call and email inquiries
- Meet with employees (in-person/zoom meetings) to address their concerns.
- Reviewing documents timesheets letter/forms and checks etc. to ensureaccuracy. Accurately Input/update information and records into databasesand spreadsheets etc.
- Determines payroll liabilities by calculating employee federal and state incomeand social security taxes and the employers social security unemployment andworkers compensation payments and other such liabilities as necessary.
- Resolves payroll discrepancies by collecting and analyzing Information and implementing changes.
- Provides payroll information and training to supervisors employees and otherapproved personnel.
- Supports payroll operations by following policies and procedures; reportingproblems and ensuring necessary corrections are made to ensure theaccuracy of payroll transactions.
- Interacts with Audit & Control SUNY Central and Civil Service managers toaddress payroll Issues.
- Processes overpayments and interacts with the Assistant Attorney General inprocessing the affidavit for the final judgment.
- Maintains the confidentiality of payroll records.
- Adhere to all New York State regulatory requirements and SUNY policies andprocedures.
- Participates in continuous process improvement efforts to support current andfuture systems enhancements.
- Associates Degree.
- Ability to work in a team environment and communicate effectively within all levels of the organization.
- Strong professional phone and email skills.
- Eye for detail and accuracy is imperative.
- Ability to prioritize and multitask.
- Strong interpersonal and analytical skills.
- Effective oral and written communication skills.
- Proficient in Microsoft Excel & Pivot tables Experience with Microsoft Suite.
- Strong computer skills and ability to learn the internal systems.
Preferred Qualifications:
- A Bachelors Degree is preferred
- 3 to 5 years of experience in payroll or a related field preferably working in ahealthcare environment.
- Knowledge of New York State Finance Law is preferred.
Work Schedule:
Monday to Friday; 9:00am to 5:00pm(Full-Time)
Salary Grade/Rank:
Salary Range:
Commensurate with experience and qualifications
Executive Order:
Pursuant to Executive Order 161 no State entity as defined by the Executive Order is permitted to ask or mandate in any form that an applicant for employment provide his or her current compensation or any prior compensation history until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time please contact the Governors Office of Employee Relations ator via email at.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action equal opportunity employer and does not discriminate on the basis of race color national origin religion creed age disability sex gender identity or expression sexual orientation familial status pregnancy predisposing genetic characteristics military status domestic violence victim status criminal conviction and all other protected classes under federal or state laws.
Women minorities veterans individualswith disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please contactHuman Resources at
Required Experience:
Staff IC
Employment Type
Full-Time
