Accounts Payable (A/P) Specialist

OVERVIEW

Portland Rescue Mission is seeking anAccounts Payable Specialist. This gifted servant will personify hard work attention to detail and excellent customer service as they join a Christ-centered team with an award-winning culture and a commitment to serving others.

Are you ready to make a lasting difference as you support the ministry of giving hope and life restoration If so we invite you to thoughtfully consider this unique opportunity.

EMPLOYMENT DETAILS

• How to apply:We ask all applicants to apply through the Portland Rescue Mission online application form found on our careers page: Non-Exempt
• Reports To:COO
• Hours:20 hours a week flexible schedule Mon-Fri
• Location:Administration (13207 NE Halsey St. Portland OR)

ADMINISTRATION

The Administration Offices for Portland Rescue Mission located in the south wing of the Shepherds Door facility in East Portland supports the life transforming work of Portland Rescue Mission taking place in 3 ministry sites 3 transitional houses 2 vocational training enterprises and 2 outreach vans. The Administration Offices hosts a variety of teams including advancement finance facilities IT volunteer coordination and HR and features a break room prayer room conference room and outdoor seating areas. The Administration ministry team of staff interns and volunteers serves to demonstrate the compassion of Christ to support the work of nearly 100 employees to give hope and restore life for thousands of people in great need through meals shelter and life restoring programs.

THE POSITION

This position is responsible for all aspects of accounts payable processing including successfully maintaining managing payments data input and communicating with staff and vendors. This position requires a strong ability to manage details and keep records. The A/P Specialist is responsible for providing support to inquiries around billing made by vendors or staff and provides back up for Gifts Processing. The right candidate will have a true can-do attitude a passion for providing excellent customer service a proven ability to exercise a high degree of discretion and confidentiality an eye for detail and a heart for service. Join a dedicated team committed to bringing excellence and integrity to Portland Rescue Missions growing ministry.

THE ESSENTIALS

• Vendors will feel honored by their confidential data being handled with accuracy security and integrity
• Staff inside and outside of the Finance department will experience a warm customer service oriented tone and receive timely and accurate responses to their A/P related communication
• The Finance team will be strengthened to better serve staff and vendors as this role collaborates with the team daily prioritizing support for A/P and other finance initiatives as needed.
• PRMs reputation will be maintained in good standing with the community due to invoices being paid accurately and on time and any problems or discrepancies will be quickly resolved with clear and kind communication between PRM vendors and outside agencies.

GENERAL FUNCTIONS

• Reviewing invoices to ensure they are accurate and coded to the proper General Ledger account
• Run checks weekly and enter transactions into the bank Positive Pay system
• Send visa statements to visa owners and work alongside them to train and assist with questions on completing Excel spreadsheets.
• Create and maintain existing administrative systems for 1099s credit applications vendor contracts as needed
• Provide input as part of the Finance Department to improve overall performance of serving staff and vendors

BACKGROUND AND QUALIFICATIONS

• College degree in related field or experience equivalent
• Experience with Quickbooks Online
• A personal relationship with Jesus Christ as Savior and a testimony of continued growth in faith
• Acts with integrity honesty and knowledge to promote the culture values and mission of Portland Rescue Mission
• Embrace the Portland Rescue Mission ministry culture of being a highly-relational Christ-centered joyful servant
• Prompt and thorough in job performance self-starter
• Ability to effectively handle multiple tasks as assigned
• Creative and logical problem solving able to learn quickly
• Experience in Mac and Microsoft Windows software
• Ability to lift at least 30 lbs. unassisted

MISSION AND DISTINCTIVES

OUR MISSION

To demonstrate the compassion of Christ

OUR UNIQUE APPROACH

From the first sandwich that was shared in 1949 to todays fully integrated emergency recovery and training services Portland Rescue Mission is a highly relational ministry. The Mission builds supportive and caring communities meets people at their point of need equips them and provides a path forward. In-depth partnership with churches and volunteers multiple tiers of services and a focus on growing Christian disciples is fundamental to Portland Rescue Mission.