Administrative Assistant II
Administrative Assistant II
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Job Description
Job Description Summary
The Medical University of South Carolina (MUSC) and MUSC Health is the States only comprehensive academic health system employing over 14000 people with a mission to preserve an optimize human life in South Carolina and beyond through education research and patient care. The MUSC Real Estate Services Department manages over 14M square feet of owned and leased property throughout the State of SC. Real Estate Services endeavors to maximize the Enterprise Real Estate portfolio to ensure the physical location meets the needs of students faculty the patient and those who serve the patient while supporting the organizations mission and operating objectives through strategic real estate and property management solutions.We have an exciting opportunity for an Administrative Assistant II to join the Real Estate Services Department reporting to the Chief Real Estate Officer. This is a unique opportunity to grow your career in commercial real estate within the healthcare industry.
Entity
Medical University Hospital Authority (MUHA)Worker Type
EmployeeWorker Sub-Type
RegularCost Center
CC002355 SYS - Real Estate DepartmentPay Rate Type
HourlyPay Grade
Health-23Scheduled Weekly Hours
40Work Shift
Day (United States of America)Job Description
The Administrative Assistant II will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This role manages complex office administrative work requiring the use of independent judgment and initiative. The Administrative Assistant provides high-level administrative support and assistance to the Chief Real Estate Officer and other department leaders. This important role independently streamlines the workflow through effective and efficient meeting scheduling prioritizing appointments drafting correspondence routing requests and inquiries coordinating itineraries and travel arrangements. Completes a broad variety of administrative tasks including managing an active calendar of appointments completing expense reports and staying up to date in an ever-changing and growing organization. The ability to anticipate needs and proactively solve problems before they arise is necessary. Confidentiality flexibility and exceptional time management will be key to keeping things running smoothly.
Responsibilities include:
- Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of internal policies and procedures
- Perform duties associated with scheduling organizing and operating meetings
- Draft and/or generate routine communications; coordinate production (formatting copying etc.) and dissemination of documents such as presentations and reports
- Plan and schedule calendar(s) resolve calendaring conflicts and arrange travel
- Process and monitor routine financial transactions which may include researching and resolving discrepancies.
- Conducts research and compiles and types statistical reports.
- You will develop and implement office procedures related to coordination of interoffice communication records and systems
- You will assist with the development and implementation of budget and operational plans
Additional Job Description
Education: High School Degree or Equivalent Work Experience: 2 yearsIf you like working with energetic enthusiastic individuals you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here:
Employment Type
Full-Time
Key Skills
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