Project Administrator â Entry level
Project Administrator â Entry level
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Job Description
Location: Sydney hybrid
Employment status: Full-time Fixed-term (12 months contract)
Closing Date: 22 July 2025
- Join our team as a Project Administrator in a full-time contract position offering a hybrid work environment where enthusiasm and strong organisational skills are key to success.
- At ASHM-Health were committed to building a diverse and inclusive workplace that supports the wellbeing of our staff members and communities.
- Enjoy the financial advantages of not-for-profit salary packaging including tax-free benefits plus access to a range of employee perks.
About ASHM Health
ASHM is a peak professional body representing healthcare professionals working in HIV BBVs and sexual and reproductive health. We partner without prejudice working collaboratively to develop workforce capacity and strengthen health systems to uphold the dignity and rights of people facing stigma and barriers to care.
An independent community of practice ASHM is a trusted organisation and accredited charity that develops resources and guidelines delivers training runs conferences and advocates passionately for the needs of our members and communities.
Our members and supporters are health workers community organisers policy makers health promoters medical students professionals and specialists all united to eliminate harm from these diseases improve wellbeing and to protect our diverse communities.
Our purpose
Supporting the health workforce optimise person-centered care.
Our vision
The virtual elimination of HIV and BBVs and securing the sexual and reproductive wellbeing of our diverse communities.
Our mission
To provide sector leadership and enable change through facilitation direct action capacity building advocacy and health systems strengthening.
Our values
ASHM prioritises collaboration best practices transparency community ties cultural respect privacy and addressing social inequities for continual quality improvement.
About You
Were looking for a proactive and detail-oriented Project Administrator to support the coordination of health education programs. Youll assist with logistics for training events (both digital and in-person) contribute to special projects and help improve internal systems. Strong organisational and communication skills plus the ability to manage competing priorities are key. Experience in health or international development is a plus.
As Project Administrator youll support multiple education programs through logistics communication data management and content coordination. Youll use tools like Microsoft Office Canva Outlook and our CRMso tech curiosity and an eagerness to learn will be key.
Benefits of working at ASHM Health
- Competitive salary and benefits package including NFP salary packaging benefits novated lease and fringe tax benefits
- Annual leave loading paid time off over Christmas and New Year
- Hybrid and flexible working arrangements
- Parental Leave Benefits ASHM offers paid parental leave to eligible employees supporting them during an important life transition. We are committed to promoting work-life balance and ensuring that our employees can manage their personal and professional responsibilities with ease.
- Opportunities for career growth and professional development
- Collaborative and inclusive work environment
- Team social events
- Employee Assistance Program
- Be part of a company that values ethics integrity and corporate responsibility
Key Responsibilities:
- Support the end-to-end delivery of in-person and online training events
- Coordinate logistics: bookings travel stakeholder comms scheduling
- Assist with email and phone enquiries CRM data entry and reporting
- Help develop course materials digital tools and standardised processes
- Provide occasional after-hours online support during digital events
- Contribute to special projects and internal system improvements
- Have an eye for practical solutions and operational improvement
Qualifications and Experience:
- Qualification in Public Health International Development or a related field bachelors degree preferred.
- Experience in the not-for-profit or healthcare sector.
- Familiarity with CRMs design software (e.g. Canva) or learning management systems.
- Interest in project management or digital service delivery.
Skills and Abilities
- Confident using digital tools and technology
- Strong organisational and communication skills
- Excellent attention to detail with the ability to meet deadlines
- Experience in administration and/or coordinating events or logistics
- Collaborative and positive team player
- Proficient in Microsoft Office with strong computer literacy
- Quick to learn and adapt to new digital systems
- Committed to ongoing professional development in a supportive team environment
How to Apply:
Submit your resume and cover letter outlining your experience and interest in the role. Applications are being accepted until 15 July 2025.
We look forward to hearing from you!
ASHM Health is an equal employment opportunity employer
We celebrate diversity and are committed to creating an inclusive environment for all employees. We particularly encourage applications from Aboriginal and/or Torres Strait Islander peoples individuals from culturally and linguistically diverse backgrounds and people with disabilities.
At ASHM we are committed to building a diverse and inclusive workplace that reflects the communities we serve. As a leading organisation representing health professionals in HIV viral hepatitis and sexual and reproductive health across Australia and New Zealand we prioritise cultural safety and responsiveness in all we do. We are also dedicated to our Reconciliation journey. If youre interested in this role but feel your experience doesnt align perfectly with the job description we encourage you to apply or reach out. You may be the right fit for this or other roles at ASHM.
ASHM Commitments
ASHM Health is a Child Safe organisation. Further information on our Child Protection Policy can be found here.
Candidates are required to abide by ASHMs policies including the code of conduct child protection prevention of sexual exploitation abuse and harassment and fraud (PSEAH) and corruption management.
Pre-Employment Checks
Candidates will be required to complete pre-employment checks including a Police check and counter-terrorism check.
We take pride in the diversity of our people and encourage applications from individuals of all backgrounds including Aboriginal and Torres Strait Islander peoples people with disabilities people from diverse cultural and linguistic backgrounds LGBTQIA individuals candidates of all ages and individuals of any or no religious beliefs.
Need Support
If you require support during the recruitment process please reach out to
Required Experience:
IC
Employment Type
Full-Time
