Executive Assistant
Executive Assistant
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$ 80000 - 90000
1 Vacancy
Job Description
The Role
The Executive Assistant serves as the primary administrative partner to the Executive Director and acts as the governance liaison to the Board of Directors. This role is essential in ensuring the efficient and professional operation of executive-level functions and board-related activities. The Executive Assistant manages complex scheduling supports strategic initiatives facilitates communication across departments and with external partners and coordinates board governance operations in alignment with regulatory and organizational requirements.
Position Responsibilities
Executive Support
- Provide high-level administrative support to the Executive Director including managing calendars scheduling meetings preparing correspondence and coordinating travel.
- Maintain confidentiality and handle sensitive information with discretion.
- Draft edit and format reports memos and presentations on behalf of the Executive Director.
- Track and follow up on action items strategic priorities and key initiatives.
- Support internal leadership meetings including preparing agendas recording minutes and tracking deliverables.
Board Governance Support
- Serve as the primary point of contact and liaison to the Board of Directors.
- Coordinate all aspects of board and committee meetings including scheduling preparing meeting materials compiling and distributing board packets and recording meeting minutes.
- Maintain governance documents and records in compliance with corporate and legal standards.
- Support the onboarding and orientation of new board members.
- Monitor and ensure timely filing of all governance-related documents and assist in preparing for audits accreditations or regulatory reviews.
Administrative Operations
- Assist in the coordination of leadership retreats community events and stakeholder engagements.
- Maintain organized digital and physical filing systems for executive and board records.
- Collaborate with cross-functional teams to support special projects or organizational initiatives as needed.
Qualifications
- Bachelors degree in Business Administration Communications or related field preferred.
- Minimum 5 years of executive administrative experience preferably in a healthcare nonprofit or senior living environment.
- Strong understanding of board governance practices and regulatory compliance in California (RCFE/Title 22 knowledge preferred).
- Previous experience with BoardEffect is preferred.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities with exceptional attention to detail.
- Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) Adobe Acrobat and Zoom; experience with board management software is a plus.
- Ability to work independently manage multiple priorities and exercise sound judgment in a fast-paced mission-driven environment.
Physical Requirements:
- Ability to sit stand and work at a desk for extended periods of time.
- Ability to bend stoop and kneel.
- Ability to lift carry and push/pull up to 50 lbs.
As a responsible and safety-conscious organization we are committed to maintaining a secure and drug-free work environment. To ensure the well-being of our team members and uphold our values we require candidates to undergo a background check and drug testing as part of our selection process.
Compensation and Benefits:
Enso Village is committed to equal pay and transparency. The salary range for this position is $80000 to $90000. This range provided as a general guideline and compensation decisions are dependent on a variety of factors including candidates work experience education/training key skills external non-profit market data and business considerations.
We provide team members with a supportive and inclusive work environment focused on health and well-being. Full-time team members are offered a comprehensive benefits package including:
- Comprehensive Benefits: Medical dental and vision coverage available starting on your first day of employment.
- Life & Disability Insurance: Company-paid life insurance and long-term disability coverage.
- Retirement Savings: 403(b) plan with a generous employer match to help you plan for the future.
- Generous Paid Time Off: Paid annual vacation sick days personal days and holidays.
- Healthy Meals: Subsidized organic nutritious meals available daily.
- Professional Development: Opportunities for ongoing career growth and development within the organization.
We value applicants of all different backgrounds experiences and skill sets. If you think you could excel in this role (regardless of whether you meet all of the qualifications) we encourage you to apply. Enso Village is an equal opportunity employer which means that we consider applicants for hire and make employment decisions without unlawful discrimination on the basis of race color religion national origin gender gender identity or expression sexual orientation pregnancy military or veteran status disability age genetic information or other legally protected status. We are committed to working with and providing reasonable accommodations to job applicants who request an accommodation.
Employment Type
Full-Time
