Site Office Administrator
Site Office Administrator
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Job Description
Location:
(HPES) MCA - Mayo Clinic Phoenix AZJob ID:
R0098930Date Posted:
Company Name:
HITACHI AMERICA LTD.Profession (Job Category):
Administration & FacilitiesJob Schedule:
Full timeRemote:
NoJob Description:
Site Office Administrator
Company: Hitachi Particle Engineering and Services Inc.
Division: Particle Therapy Division
Location: Phoenix AZ
Status: Regular Full Time
Summary:
Hitachi Particle Engineering and Services Inc. (HPES) provides service and maintenance operations to Particle Therapy systems. Accsys Technologies a division of HPES designs and manufactures ion RF LINAC systems (radio frequency linear accelerator) which are used in Particle Beam Therapy systems and R&D applications. Hitachi Particle Engineering and Services Inc. is a Hitachi Group Company.
Position Summary:
We are seeking an experienced Office Administrator to provide overall office support to the Particle Therapy Division (PTD) Service & Maintenance Organization (SMO) office in Phoenix AZ located at our customer hospital site. The Site Office Administrator will report directly to the Manager Administration & Procurement as well as work closely with the Site Service Manager. This position will also provide daily support to the Service & Maintenance team at the HPES hospital office site.
Responsibilities include but are not limited to:
Support the Service & Maintenance Organization (SMO) Staff with administrative related activities as needed.
Import Export and domestic shipment coordination for parts/tools coming in and out from site.
Provide support to material management including warehouse organization of spare parts shipping and receiving as well as end-of-term inventory reconciliations.
Being able to understand the general accounting concept for inventory management.
Process orders and payments to vendors for spare parts consumables and office supplies.
Provide coordination and support for the site operation and accounting processes.
Understand the importance of Quality Assurance FDA and OSHA regulations and provide QA and engineering document controls required by QMS (Quality Management System).
Control and update equipment calibration records.
Support coordination of safety trainings and record keeping as required by the company.
Maintain accounting documents as directed by the management.
Assist SMO management in preparing documents and presentations asneeded.
Assist with special projects as required.
Support HPES HRwith onboarding and document control as needed.
Handle and protect personal confidential information.
Basics Qualifications:
High school diploma or equivalent post-Secondary education in administration business or related field (preferred).
3-5 years of experience working as an Administrative Assistant.
Must pass new employee screening as required and administered by Human Resources.
Knowledge of office management company office procedures and company policies.
Excellent verbal written and interpersonal communication skills.
Friendly professional demeanor and team player.
Strong organization skills time management skills and problem-solving skills.
Ability to build rapport with clients customers and SMO site staff.
High Level of accuracy and attention to detail.
Ability to multitask and manage multiple projects simultaneously.
Being able to enjoy working in a diverse multicultural environment
Proficiency in the Microsoft Office suite of applicationsWord Excel and PowerPoint
Additional Qualifications:
Bilingual (Japanese) is not required but helpful.
SAP software experience is helpful but not required.
Physical ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Lift and carry 10 pounds infrequently. Communicate by speech and hearing continuously. Communicate by telephone and in person. Use personal computer telephone and general office equipment. Visual acuity needed for computer use and the reading of documents. Manual dexterity needed for keyboard and calculator use. Movement within office and warehouse.
MENTAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Ability to perform under pressure and under tight deadlines. Influencing skills. Complex English reading and writing and math skills. Perception comprehension and analysis. Independent judgment and initiative.
Job conditions:
Works alone and with others in a general office environment and at the hospital warehouse.
Our Values
We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesnt impact your ability to do the job including race color religion sex sexual orientation gender identity national origin veteran or disability status. We are proud of Japanese heritage with our values expressed through the Hitachi Spirit:
Wa Harmony Trust Respect
Makoto Sincerity Fairness Honesty Integrity
Kaitakusha-Seishin Pioneering Spirit Challenge
Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities
If you need a reasonable accommodation to apply for a job at Hitachi please send the nature of request and contact information to Queries other than accommodation requests will not be responded to.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
