Bilingual Receptionist/Administrative Assistant
Bilingual Receptionist/Administrative Assistant
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Job Description
This is a remote position.
Role Name: Receptionist/Administrative Assistant
Schedule:
- Part-time (20 hours per week)
- Mo-Thu 10 am to 4:30 pm; Fr 10 AM to 3:30 PM - EST
Client Time zone: US-based - EST (South American candidates preferred for time zone alignment)
Client Overview
Join a dynamic and growing legal practice where your contributions will have immediate impact on the firm s success. This established law firm is in an exciting expansion phase serving a diverse client base including both English and Spanish-speaking clients. The business owner values technology maintains cloud-based systems and believes in building strong relationships with both clients and team members. This is an opportunity to be part of a forward-thinking legal practice that prioritises growth efficiency and excellent client service.
Job Description
This is an excellent opportunity for a professional administrative assistant to join a thriving legal practice as a key front-office team member. You ll be the first point of contact for clients managing essential daily operations while working directly with the business owner in a collaborative environment. The role offers significant growth potential with the opportunity to expand into client intake responsibilities as the practice continues to grow. You ll be supporting a tech-savvy legal professional who values initiative maintains organized cloud-based systems and is committed to providing exceptional service to a diverse clientele.
Responsibilities
- Serve as the professional voice of the firm by answering and managing all incoming phone calls
- Coordinate and manage appointment scheduling and calendar systems
- Handle comprehensive day-to-day administrative operations to keep the practice running smoothly
- Support the business owner with various back-office functions and special projects
- Maintain organized filing systems and administrative processes
- Provide professional client service and support during business hours
- Assist with general office management tasks and operational efficiency initiatives
Requirements
- Excellent verbal communication skills with professional phone manner
- Proven experience in scheduling calendar management and administrative coordination
- Strong organizational skills and attention to detail
- Administrative background with office management experience
- Law firm or legal industry experience is highly valued but not mandatory
- Ability to work full-schedule (35 hours per week) consistently
- Must be located in South America for optimal time zone collaboration
- Professional demeanour for client-facing interactions
- Comfortable working with cloud-based systems and technology
- Bilingual capabilities (English/Spanish) are a plus given diverse client base.
Excellent verbal communication skills with professional phone manner Proven experience in scheduling, calendar management, and administrative coordination Strong organizational skills and attention to detail Administrative background with office management experience Law firm or legal industry experience is highly valued but not mandatory Ability to work full-schedule (35+ hours per week) consistently Must be located in South America for optimal time zone collaboration Professional demeanour for client-facing interactions Comfortable working with cloud-based systems and technology Bilingual capabilities (English/Spanish) are a plus given diverse client base.
Employment Type
Full Time
