Team Assistant – Group HR Leadership Team

This role is based in 5 Howick Place London Office 

Job Description

• Excellent calendar management skills including the ability to coordinate meetings across multiple time-zones
• Booking domestic and international travel accommodation and visa arrangements
• Manage expenses across two different online systems (UK & US)
• Manage the processing of invoices via SAP (online system) 
• Arrange both internal and external meetings and when required collate and issue agendas.
• Book meeting rooms refreshments arrange lunches for internal meetings as required
• Building strong relationships with all levels across the entire Group and key external stakeholders both in the UK and internationally.  Key relationships for this role will be with EA/PAs across the business
• Prioritize and multi-task to meet deadlines in a fast paced team environment
• Demonstrate initiative resourcefulness and an ability to manage multiple assignments under various deadlines
• Must be Internet savvy and be proficient in Microsoft Office especially Outlook Teams PowerPoint and Excel
• Lead on organizing and executing social engagements across the team
• Flexibility to cover EAs absence as and when required
• Onboarding new colleagues
• Intranet admin/maintenance.

Qualifications :

Qualifications

PLEASE NOTE: Candidates applying must have previous experience supporting senior individuals and/or teams within a large organisation. Experience managing individuals outside of the UK would also be advantageous.

• A reputation for resourcefulness integrity results and commitment to excellence.
• Positive and energetic personality
• Outstanding verbal and written communication skills
• Ability to multi-task and prioritise
• Demonstrated success organising events for executives
• An appreciation for every little detail and exceptional organisational skills
• A general interest in learning technology solutions
• The ability to maintain confidentiality and professionalism in all things
• An entrepreneurial spirit and a get things done mentality
• Technologically savvy and adaptable (multiple expense systems travel system etc.)

Additional Information :

We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
• Great community: a welcoming culture with in-person and online social events our fantastic Walk the World charity day and active diversity and inclusion networks 
• Broader impact: take up to four days per year to volunteer with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
• Time out: 25 days annual leave rising to 27 days after two years plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• A flexible range of personal benefits to choose from plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance mental health first aiders a healthy living subsidy access to health apps and more
• Recognition for great work with global awards and kudos programmes 
• As an international company the chance to collaborate with teams around the world

Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.

At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.

Remote Work :

No

Employment Type :

Full-time