Administrative Associate III

Administrative Associate III

Full-Time

$16.536/hour

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health dental and vision insurance mandatory retirement plan with employer contribution partial tuition waiver and a wellness program.

Applications received by July 14 2025will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.

DUTIES:

This position is for an Administrative Assistant III within the Departments of Environmental Engineering and Safety Health and Industrial Hygiene. The position is responsible for handling the day-to-day operations of two departments through answering and directing phone calls replying to emails directing visitors and creating and maintaining filing systems for department documentation and relevant accreditations. The position also assists faculty with support for scheduling travel meetings and events as well as preparing and submitting travel and other cost reimbursement for faculty and students. The position may also be requested to act as recording secretary during meetings and compiling and filing meeting minutes. Furthermore this position is expected to research gather and compile information to analyze and produce reports or documents and will oversee components of budgets and department newsletters. Additional duties include maintaining calendars and inventories of office supplies and replenishing them as needed. This position will require extensive use of common office software including word processing spreadsheet and presentation applications as well as campus software for database scheduling budgeting and curriculum records. This position will also assist students to direct them to the right faculty member or staff to get the help they needed. Also this position will be able to manage work study students and other student assistants for smooth operations of the departments. This position will utilize BANNER and Oredigger Web to access student records.

REQUIRED QUALIFICATIONS:

• High School Diploma 3 years of office administration experience
• Effective public relations interpersonal and communication skills including the ability to work with diverse groups of individuals and provide positive professional customer service
• Ability to handle conflicts and difficult situations in a timely and professional manner.
• Ability to problem solve and make sound decisions using good judgment tact and sensitivity and with proper treatment of confidential and sensitive information
• High capacity to organize prioritize schedule execute and pay attention to detail
• Skill in the use of operating basic office equipment; such as copier scanner fax machine.
• Knowledge of standard office practices and procedures
• Proficiency with computer operation and a wide variety of software applications including word processing spreadsheets and databases

PREFERRED QUALIFICATIONS:

• Experience in higher education
• BANNER software experience
• Oredigger Web experience
• Associate or Higher Degree

PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer (keyboarding)
• Must be able to lift up to 35 pounds at times.
• May occasionally be required to stand walk climb stairs reach with hands and arms; and stoop kneel crouch or craw

For full consideration application materialsmust be complete.

Please include:

• Cover letter addressing qualifications
• Resume
• Contact information for3 professional references.

For full consideration application materials must be complete.

Any offer of employment is contingent upon a satisfactory criminal background check.

Montana Tech is committed to providing a working and learning environment free from discrimination. As such the University does not discriminate in the admission access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race color religion national origin ethnicity creed service in the uniformed services (as defined in state and federal law) veteran status gender age political beliefs marital or family status pregnancy physical or mental disability genetic information gender identity gender expression or sexual orientation or preference. In support of the Universitys mission to be inclusive and diverse applications from qualified minorities women veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicants ability to compete in the hiring process or an employees ability to perform the duties of the job. In compliance with the Montana Veterans Employment Preference Act Montana Tech provides preference in employment to veterans disabled veterans and certain eligible relatives of veterans.

To claim veterans preference please complete the employment (veterans) preference form located on the employment page and email to You must include the job title of the position in which you are applying.

Employment (veterans) preference form

To request an accommodation for the application or interview please contact Cathy Isakson ;

Why Work at Tech

Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science engineering and technology.

In addition Montana Tech offers an attractive benefits package* which includes:

• Medical Dental and Vision Insurance with low deductibles and comprehensive coverage.
• Generous employer contribution toward monthly health care benefits worth $6.08 per hour.
• 5.9% retirement employer contribution for eligible employees
• 11 Holidays per year
• 3 weeks of Annual Leave to start
• Generous sick leave policy that can be used for sick children doctor and dentist appointments as well as bereavement.
• 6 credits of coursework free per year (fees not included)
• Life and Disability Insurance
• Reduced tuition for dependents after 4 months of employment for eligible employees
• Employee Assistance and a Wellness Program
• Optional Retirement Plan for eligible employees
• Possible remote work days with supervisor approval and eligible positions.

* Benefits are dependent on position type and terms and conditions of eligibility.

Montana Technological University Butte Montana is nestled in the Heart of the Rocky Mountains along the Continental Divide where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.