HR Administration Specialist (12-month FTC, Tier 1 for the UK)
HR Administration Specialist (12-month FTC, Tier 1 for the UK)
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Job Description
For Linklaters Service Delivery Centre Warsaw we are currently recruiting for the HR Administration Specialist role.
Work arrangements:
Hybrid model work: (2 days per week from the office located next to Rondo ONZ)
Contract: 12-month contract of employment
Working hours: 9:00-17:15 and 11:00-19:15
About Linklaters
Linklaters are a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative efficient agile entrepreneurial and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives but by fostering a positive supportive fair and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias because we want everyone to feel that they belong. This is vital to our ability to work as one team with a common mind-set.
We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way whether as a regular pattern or on an ad hoc basis and we will be happy to discuss this further.
Purpose
The purpose of the role is to deliver high quality HR administrative support to the Firm. To act as first point of contact for queries many which relate to process or policy and escalate more complex questions as appropriate. Be part of the Tier 1 HRPS team supporting primarily the UK but also Warsaw HR. The Tier 1 team supports a range of HR Managers Assistants and Advisors from the UK and Warsaw.
Key Dimensions
High level workload juggling many priorities. Needs to be comfortable at prioritising own caseload deadlines and dealing with a wide variety of different requests.
Needs to use initiative as to when to flag issues/concerns to the HRPS Team Leader or a more senior HR professional.
Good customer service ethos required.
No direct reports.
No financial influence.
Key responsibilities and challenges
Receiving and resolving general or ad hoc queries via emails and phone calls from Employees Managers and Partners in relation to HR policy and process.
Pre-Screening coordinate the process of Vero screening of Linklaters candidates.
HR record updates update employee Workday records e.g. secretarial relationships absence approvers fire warden etc.
Reference Requests production of employment references for current and previous employees.
Running cyclical reports to up-date the firm/external bodies with information relating to staff.
Key contacts
In department Payroll and Learning & Development
In the firm HR Teams (Partner HR HR Systems Rewards & Benefits Global Mobility Employee Relations) Employees Partners
External Organisations requesting references SRA
Characteristics Skills & Experience required:
Fluent in Business English.
Experience of having worked in an HR administrative role preferably in Shared Service environment.
Advanced knowledge of MS office applications.
Excellent attention to detail.
Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution youll be making to our success. These include:
Private medical insurance
On-site gym and bike facilities
Group Life insurance
Firm funded worldwide personal travel insurance for you and your family
Subsidised sport card or public transportation card
Wide range of training opportunities
Technical Skills:
This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.
Required Experience:
Contract
Employment Type
Full Time
