Administrative Coordinator 4
Administrative Coordinator 4
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$ 2732 - 4682
1 Vacancy
Job Description
About this Job
PSSC 25-68 JD
Pinecrest Supports and Services Center - Supporting Individuals with Disabilities Since 1921
Mission: We Support the quality of life for all people
Vision: We support the quality of life for all people by promoting choice diversity and community involvement
Pinecrest Supports and Services Center is an Equal Opportunity Employer
There is no guarantee that everyone who applies to this posting will be interviewed.
An ideal candidate will possess the following competencies:- Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
- Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
- Managing Resources:The ability to ensure resources such as time money and people are utilized appropriately to result in maximum business value.
- Acting Decisively:The ability to make decisions quickly and effectively.
- Acting with Ethics and Integrity:The ability to be consistent honest and a trustworthy steward of State resources.
- Adapting to Change:The ability to adjust plans expectations and behaviors in response to change.
- Demonstrating Accountability:The ability to accept ownership for your actions behaviors performance and decisions.
- Developing Performance:The ability to assist others in advancing their skills knowledge and performance levels over time.
- Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization
Minimum Qualifications
- Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
Provides administrative support to Nursing Services: Serves as direct Administrative Coordinator to Assistant Director of Nursing (ADON). Specific duties include but are not limited to: keeping appointment schedules prepares travel documents issues directives to others on his/her behalf and relieves the ADON of administrative matters. Serves as communication point of entry for nursing department and communication liaison with other departments vendors and families. Duties include responding to inquiries verbally and in writing concerning agency and department functions and documenting and filing appropriate correspondence reports. Performs advanced clerical and stenographic duties. Duties include composing and typing correspondence for the nursing department preparing memorandums and directives based on administrative decisions and proofing a variety of materials and data for completeness accuracy and adherence to agency and department specific standards. Maintains personnel files for employees in the nursing department. Receives initial personnel documents (such as Continuous Performance Management (CPM) forms PAR Personnel Action Request forms etc.) and reviews for compliance. Coordinates with nursing management staff to make corrections and resolve discrepancies. Prioritizes and provides appropriate professional staff with data to maintain compliance with policies and procedures of LDH (Louisiana Department of Health) OCDD (Office for Citizens with Disabilities) PSSC and the nursing department. Compiles information from various sources and prepares specialized reports then formats said reports according to department standards. Facilitates nursing departmental meetings by sending invitations to pertinent staff prepares agendas secures meeting rooms transcribes minutes and disperses said minutes to pertinent staff. Determines property and equipment needs and prepares purchase requisitions (PUR) for supplies and equipment.
Provides specialized communication duties to Nursing Services: Independently reviews compiles and distributes 24 Hour Nursing Reports. Prepares and distributes reports for Hospital/Observation Unit admissions and discharges. Collects and compiles raw data inputs data into multiple databases creates appropriate reports distributes these reports to relevant departments and departmental managers. Prepares and distributes staff in-service training documents for all nursing staff. Tracks completion of training and generates reports of all education documents for the nursing department. Sorts and distributes incoming and outgoing department mail.
Serves as Human Resources (HR) point of entry liaison for Nursing Services: Coordinates with HR and receives incoming job applications for the nursing department. Performs initial preliminary review of job applications for compliance with departmental minimum requirements and relays applications and recommendations to nursing DON/ADON Independently contacts applicants and coordinates interviews for open positions and/or promotional opportunities. Completes PARs for new hires promotions and interdepartmental transfers. Reviews verification of nursing licensure for potential applicants new hires and current nursing department staff and communicates findings to appropriate members of nursing management.
Serves as the Safety Coordinator for Nursing Services in conjunction with PSSC Facility Safety and Emergency Preparedness Coordinator: Facilitates all nursing department safety meetings and inspections. Coordinates fire drills and safety inspections in the Observation Unit and medical office areas. Tracks quarterly safety meetings and inspections by recording and maintaining a database of completion dates. Prepares and prints reports as requested by PSSC Facility Safety and Emergency Preparedness Coordinator and/or other agency personnel. Performs other duties as assigned by Supervisor/Administrator to support the Agency and/or the people we serve.
Position-Specific Details:Admin Coordinator 4
Position is located with Nursing Services
Shift: 8:00am 4:30pmPass Days: Saturday & Sunday
This position may be filled by Probation Promotion Demotion Lateral Transfer or Detail to Special Duty. Preference may be given to permanent classified employees of Pinecrest Supports and Services Center.
List ALL prior employment - you will not be qualified based on job title alone you must describe your actual duties. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
Pinecrest Supports and Services Center is a State As a Model Employer (SAME) agency that supports the recruitment hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities see the Louisiana Employment Resources Guide at (Download PDF reader)
How To Apply:No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted and should not be attached in lieu of completed education and experience sections on your application.
For further information about this vacancy contact:
Jeanette Deville Human Resources Analyst C
Pinecrest Supports & Services Center
P.O. Box 5191
Pineville Louisiana 71360
Required Experience:
IC
Employment Type
Unclear
