Job Opportunities Executive Administrative Assistant
Job Opportunities Executive Administrative Assistant
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Job Description
Location: MiamiFLUnited States
Job ID:82373
We Elevate... Quality of urban life
Our elevators escalators and moving walks safely transport more than twobillion of us up and down buildings and across transportation hubs every day. As part of the Schindler team youll discover meaningful work that enhancesquality of life for communities and contribute to making places more accessibleinclusive and sustainable for all. By joining us you dont justbecome part of our success story; you help shape the future and continue ourrich legacy that started back in 1874.
Join us as a
Executive Administrative Assistant
Your main responsibilities
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior executives. This role requires exceptional discretion outstanding organizational skills and the ability to manage a diverse range of responsibilities in a dynamic environment.
- Act as the right hand of the Americas General Manager and HR Head anticipating needs managing priorities and supporting high impact decisions.
- Coordinate and manage the executives daily schedule including meetings appointments and travel arrangements ensuring optimal time management.
- Act as the primary point of contact between the executive and internal/external stakeholders handling correspondence phone calls and emails with professionalism and confidentiality.
- Plan and oversee complex travel itineraries including flights accommodations and transportation adapting to changes and ensuring seamless experiences.
- Organize and prepare materials for meetings and events including agendas presentations and minutes ensuring the executive is well-prepared.
- Manage sensitive information and documents with the utmost discretion maintaining confidentiality.
What you bring
- Proven experience as an Executive Assistant supporting high-level executives.
- Exceptional organizational and time-management skills.
- Strong communication skills both written and verbal.
- High degree of discretion and confidentiality.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to adapt to a fast-paced and ever-changing environment.
Preferred Attributes:
- Experience in a similar role within a high-profile or demanding environment.
- Flexibility to work outside standard business hours as needed.
- Proactive approach to problem-solving and decision-making.
- Fluency in English Spanish is desirable. Additional languages are a plus.
Whats in it for you
- Fully vested 401k match up to 7% of total eligible compensation.
- Competitive Medical Dental and Vision Plans - Effective from first day of hire.
- 3 weeks vacation which increases with tenure 7 sick days 3 floating holidays and8 Company Observed Holidays.
- Tuition Reimbursement - Eligible after 6 months of service.
- Parental Leave 100% base pay for 6 consecutive weeks within first year of achilds birth or adoption.
- A wide range of development opportunities to boost your professional and leadership growth.
We Elevate Your Career
Become part of our team help us enhance quality of life and drive innovationwhile raising the bar for safety and sustainability. We value your diverse skills andperspectives as together we shape the sustainable cities of today and tomorrow.
Dont meet every single requirement If youre excited about this role but your experience doesnt align perfectly with the qualifications listed in the job description we encourage you to apply anyway! You may just be the right candidate for this or other roles!
Are you ready to embark on a new journey Join #TeamSchindler! Our Core Values:
- Safety: Uphold the highest safety standards for all.
- Integrity and Trust: Foster honest ethical relationships.
- Create Value for the Customer: Deliver innovative reliable solutions.
- Quality: Ensure excellence in every product and service.
- Commitment to People Development: Nurture our people they are the heart of our success.
Discover more on our career website.
At Schindler Group we value inclusion and diversity and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age race ethnic background color religious affiliation union affiliation gender gender identity sexual orientation marital status national origin nationality genetics and health disability or veteran status.
Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.
Employment Type
Full-Time
