Assistant To The Dean - School Of Communications
Assistant To The Dean - School Of Communications
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Job Description
Job Summary:
The Assistant to the Dean provides high-level administrative and operational support to the Dean of the Roy H. Park School of Communications. This position ensures the smooth operation of the Deans Office by managing communications scheduling office logistics and coordination with internal and external stakeholders. It serves as a first point of contact for faculty students staff visitors and partners and plays a central role in supporting student hiring and office operations across the school.
Job responsibilities:
Administrative Support & Scheduling:
- Manage the Deans calendar meetings and appointments coordinate logistics including Zoom links pre-reads and agendas.
- Draft finalize and distribute correspondence reports and meeting materials for the Dean and Associate Dean.
- Assist with travel planning itineraries and expense reconciliation for the Dean.
- Attend and take minutes at Deans Team Administrative Council and other key meetings as assigned.
Office Management & Communication:
- Serve as the primary liaison for the Deans Office responding to inquiries and guiding visitors to appropriate contacts or resources.
- Maintain a welcoming front office environment during business hours to ensure consistent coverage supplemented by student employees.
- Order and manage office supplies for all units within the school including academic departments and student media organizations.
- Oversee maintenance of office equipment and assist with troubleshooting or faculty support as needed.
Student Hiring and Supervision:
- Coordinate the hiring training and supervision of student assistants in the Deans Office.
- Collaborate with department chairs and administrative staff to facilitate the hiring of classroom assistants and student workers.
- Submit hiring paperwork and authorize timecards; provide basic onboarding guidance to students and faculty in line with College and NYS policies.
Facilities & Operational Support:
- In consultation with the Deansmaintain and update annual faculty and staff office assignments.
- Coordinate office moves technology requests and facilities or maintenance needs.
- Assist with new employee onboarding by setting up phones keys and workspace logistics.
Event Support & Special Projects:
- Assist in planning and executing key School events including retreats student awards ceremonies orientation and open houses.
- Coordinate logistics such as catering materials and facility reservations.
- Lead planning for the Park School Senior Awards program including certificate creation event run-of-show and day-of execution.
Other Duties:
- Provide backup support for Deans Office staff during absences.
- Participate in special projects and initiatives at the Deans request.
- Promote a collaborative respectful and inclusive work environment.
Qualifications:
- Associate degree and a minimum of 3 years of administrative experience or equivalent combination of education and experience.
- Proficiency with Microsoft Suite for word processing spreadsheets databases and office technologies. Knowledge of online student information systems is a plus.
- Strong organizational skills attention to detail and ability to manage multiple priorities.
- Excellent written verbal and interpersonal communication skills.
- Experience with budget monitoring and familiarity with higher education environments preferred.
- Ability to work effectively with diverse individuals and teams in a professional and inclusive manner.
Work Environment:
This is an on-campus position in a professional office setting. The role requires regular use of a computer and office equipment as well as occasional movement across campus to deliver materials or attend events.
This position is 37.5 hours per week 52 weeks per year.
Application Instructions:
Interested applicants must apply online and attach a resume cover letter and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at or .
Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.
Visa sponsorship is not provided for this position.
Hiring Range:
$20 to $23 per hour commensurate with qualifications and experience.
We pride ourselves on providing our benefit-eligible employees with comprehensive benefits including:
Healthcare including vision and dental
Generous Paid Time Off Policies
403B Retirement Savings Plan with Matching Employer Contribution
EAP
Flexible Work Plans
Educational Benefits
Career-Enhancing Trainings
For an overview of our benefit offerings please visit an effort to promote campus safety and the security of College resources Ithaca College will consistent with the requirements of the law and prudent practices conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.
Employment Type
Full-Time
