Administrative Assistant/Health Coordinator- Mount Sacred Heart Catholic School

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: MondayFriday 7:30 am 4 pm / 40 hours per week

Reports to: Principal

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical Dental Vision Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

The Campus Health Coordinator fulfills the mission of the Catholic school by assisting with the health needs of students to assist the school in providing the fullest possible educational opportunity for each student by minimizing absence due to illness and creating a climate of health and well-being consistent with the policies of the Archdiocese and TCCB ED. The Health Coordinator has decision making responsibilities within essential job functions in keeping with school policies. The position is appointed and evaluated by the principal.

Position Responsibilities:

• Answers and transfers phone calls screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records email minutes and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel meetings and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information services rendered to clients donors names and gifts internal and external investigations or results of any investigations and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.
• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to the Religious Standards of Catholic School Employees and policies and procedures of the school and Archdiocese
• Maintains confidentiality regarding school matters
• Adheres to safety training and protocols on a daily basis and takes precautionary measures to ensure the safety and well-being of self others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information services rendered to clients donors names and gifts internal and external investigations or results of any investigations and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Responsible for ensuring that the State required vision hearing acanthosis nigricans and scoliosis screenings for students are performed maintained and documented according to state regulations by certified screeners
• Ensures that students who fail the screening test(s) are given the appropriate referral(s) to be retested etc. and maintains appropriate documentation in student health record
• Prepare and submit reports related to school health requirements (i.e. immunization reporting to the State screenings and TCCB ED annual health services review)
• Maintains up to date student health records including emergency contact information student health record immunization records and physical exam requirements in accordance with TCCB ED and school policy
• Provides staff (e.g. classroom teachers after school care staff and coaches) with any necessary documentation (e.g. action plan(s) and emergency contact information) for students
• Serves as contact for sick students in order to maintain medication records and monitor exclusion/readmission of students in connection with infectious and contagious diseases in accordance with TCCB ED and school policy
• Administer medication to students as per written doctors order
• Update medical data for students and staff annually per updated Emergency Medical Forms and TCCB ED and school policy
• Document all on campus injuries per TCCB ED and school policy
• Supports school administration in educating the faculty and staff personnel about TCCB ED and OSHAs policy on Bloodborne Pathogens on an annual basis
• Supports teachers by providing with first aid information and supplies.
• Supports administration in field trip first aid kits which included student emergency medical information and action plan(s)
• Communicates effectively within the school community
• Demonstrates professionalism in conduct demeanor and work habits
• Maintains a work schedule that maximizes availability to the school students and staff
• Performs other duties as assigned.

Minimum Qualifications:

Education:

• High school Diploma or equivalent
• Associates degree preferred

Experience:

• At least four (4) years experience of working in an administrative role providing direct support
• Bilingual in Spanish and English

License and Credentials:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• CPR License

Minimum Knowledge and Skills:

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented organized self-motivated work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.
• Knowledge of the basic teachings of the Catholic Church
• Able to communicate effectively in both written and verbal form
• Able to work well with others in the school community
• Skill in handling multiple tasks simultaneously
• Skill in organizing and relating information in an understandable format
• Skill in job appropriate technology
• Skill in critical thinking and planning

This is not necessarily an exhaustive list of all responsibilities skills duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.