Material Coordinator
Material Coordinator
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1 Vacancy
Job Description
Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23000 employees operating in over 150 countries Xylem is at the forefront of addressing the worlds most critical water challenges. We invite passionate individuals to join our team dedicated to exceeding customer expectations through innovative and sustainable solutions.
Essential Duties/Principal Responsibilities:
- Maintain a clean and organized area with all bins designated and parts located in appropriate bins.
- Maintain appropriate inventory levels of all parts products to meet sale and repair requirements.
- Process inventory adjustments Goods Out to Works and Goods In to Works Transactions to facilitate accurate accounting of parts sale and rental inventory.
- Complete forms to initiate corporate level inventory adjustments to accurately reflect current inventory state. (Item Code Requests Inventory Adjustment Form Hose Fabrication Sheets Parts Conversion Form Fleet Set Up Form and Fleet Change Over Form).
- Process Item to Item Transfers to move items from Sale stock to Rental fleet.
- Complete Parts Physical Inventory Cycle Counts with goal of 100% accuracy and needs awareness to increase inventory turn rates.
- Manage inventory usage and replenishment for all Service & Sales Vehicles (Bin-to-Bin Transfers).
Shipping and Receiving
- Process Transfers In/Out of Parts inventory physically and in the system for items shipped to/from other branch facilities.
- Package ship and receive goods as required via UPS Federal Express etc.
Purchasing
- Submit new Vendor Account Set Up documentation.
- Order parts either from the Corporate Distribution Center alternate branch locations or vendors to maintain stock and fulfill service sales or rental orders.
- Order shop vehicle safety and branch consumable supplies and shop equipment that are non-order related.
- Create Purchase Orders including accurate quantities and pricing as appropriate based on approved buying channels.
- Physically receive all incoming goods verify quantities and complete Goods In as confirmation of goods received. Resolve discrepancies with vendors for any inaccurate shipments.
- Coordinate and process return shipments to vendors utilizing the Return-To-Vendor Transaction.
Service Repair Work Orders
- Manage Customer Owned Asset History creating external assets (if applicable) and updating data for all Customer Owned Serialized Assets.
- Process component changes on all fleet and customer owned assets.
- Open Work Orders for all Fleet Vehicle Preparation for Sale and Customer Owned Assets.
- Create and distribute quotations as necessary for billable repairs.
- Utilize Pump Build Codes to assist internal and external customers in determining appropriate parts required for repairs.
- Distribute log and allocate parts issued to mechanics on the appropriate paperwork and in the system.
- Maintain Work Order documents from start to finish of repair. Obtain and electronically file mechanics service repair report and checklist with work order.
- Maintain electronic service records for all fleet equipment (including vehicles) and hard copy service records for all customer equipment.
- Understand Vendor Warranty terms and how to identify units or parts that are within the vendor warranty period.
- Process Warranty Work Orders and Warranty issues through the Corporate Warranty Department.
Parts Sale Orders
- Provide parts pricing and availability for all stock (list) and procured items (cost) to both internal and external customers as necessary.
- Create and distribute quotations as necessary for parts sale orders.
- Process Parts Sale Transactions (New Sales/Returns - Order Placement to Invoicing Submissions).
Payment Processing
- Process credit card payments relative to Customer Billable Work Orders or Parts Sale Orders.
Required Qualifications:
To perform the job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to maintain organized document files in either electronic and/or hard copy versions
- Ability to prioritize and multi-task in fast paced environment
- Ability to respond and support emergency requirements for parts and equipment
- Ability to effectively communicate both verbally and in written form
- Demonstrated high levels of attention to detail
- Proficiency with computer software programs to include Microsoft Office specifically Word Excel and Outlook
- General knowledge of computerized order processing inventory management and third party shipping software
- Basic mechanical aptitude
EDUCATION and/or EXPERIENCE -Minimum Requirements
- One year parts counter experience in a diesel engine shop or related industrial equipment parts environment
- One year experience with computerized inventory management system.
- Six months forklift operation experience working with palletized bulk products as well as heavy equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Moderate lifting (up to 50 lbs.)
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The estimated pay range for this position is $xxxx to $xxxx. Starting pay is dependent on multiple factors such as skills experience and work location. At Xylem we offer a competitive compensation package with a generous benefits package including Medical Dental and Vision plans 401(k) with company contribution paid time off paid parental leave and tuition reimbursement
Join the global Xylem team to be a part of innovative technology solutions transforming water usage conservation and re-use. Our products impact public utilities industrial sectors residential areas and commercial buildings with a commitment to providing smart metering network technologies and advanced analytics for water electric and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.
At Xylem youll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program Xylem Watermark. We prioritize our employees well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace Xylem fosters an inclusive environment free from discrimination or harassment.
Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylems transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation
Required Experience:
IC
Employment Type
Full-Time
