Student Life Secretary (UMP)
Student Life Secretary (UMP)
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$ 4954 - 6894
1 Vacancy
Job Description
Job Requisition ID:47957
Opening Date: 06/30/2025
Closing Date: 07/14/2025
Agency:Department of Human Services
Class Title:EXEC SECRETARY II - 14032
Skill Option:Keyboarding
Bilingual Option:
Salary: Anticipated Salary: (Effective 7/1/25) $4954-$6894/month ($59448-$82728/year)
Job Type: Salaried
Category:Full Time
County: Morgan
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services is seeking to hire a Student Life Secretary to perform complex secretarial functions for the Director of Student Life as well as the Residential Department at the Illinois School for the Visually Impaired (ISVI). The Student Life Secretary will act as campus wide travel coordinator and complete timekeeping duties for the department. This position relies on strong human relations skills since the Student Life Secretary will be interacting with a wide variety of people and serving as a receptionist for the department. The Student Life Secretary will establish and maintain physical and computer files and oversee updates and dissemination of all physical keys on campus.
Essential Functions
Serves as Student Life Secretary.
Updates controls and disseminates all physical keys on campus.
Acts as campus wide travel coordinator.
Completes timekeeping duties as directed.
Serves as receptionist for the department.
Establishes and maintains physical or computer files and controls retention.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of two (2) years secretarial or business college and two (2) years secretarial experienceORCompletion of high school and four (4) years secretarial experience.
Requires ability to keyboard accurately at 55 wpm.
*Qualifying state employees in the employee Upward Mobility Program may complete combinations ofspecific proficiency tests and training programs leading to a certificate of proficiency in lieu of the state requirements for this classification.
Preferred Qualifications
Two (2) years of experience effectively communicating in written and oral formats and coordinating the day-to-day activities that lead to greater efficiencies and effectiveness for an administrator in a public or private organization.
Two (2) years of experience working in a public or private organization in a social or human services field maintaining confidentiality and handling sensitive information with professionalism.
One (1) year of experience meeting deadlines with strong attention to detail while multitasking multiple projects.
One (1) year of experience utilizing the principles of office management.
One (1) year of experience developing and maintaining professional working relationships with staff customers vendors and public and encouraging respect for those of other cultures and backgrounds.
One (1) year of experience utilizing composition grammar spelling and punctuation in the development and review of correspondence reports and materials.
Conditions of Employment
Requires basic proficiency in Microsoft Outlook Access Excel and Word.
Upon employment employee will be subject to Tuberculin (TB) Skin Test.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours:Mon-Fri 8am-4:30pm 1 hour unpaid lunch.
Work Location:658 E State St Jacksonville Illinois 62650
Division of Rehabilitation Services
Illinois School for the Visually Impaired
Student Life
Posting Group:Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal Sick & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on theUpward Mobility Programlink or for specific title information atUMP Title Descriptions. To utilize upward mobility contractual rights for this position employee must apply internally and upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of thehomepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of thehomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
