Academic Program Coordinator - Huck Institutes of the Life Sciences
Academic Program Coordinator - Huck Institutes of the Life Sciences
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$ 42100 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
Join a mission-driven team supporting tomorrows scientific leaders!
The Huck Institutes of the Life Sciences at Penn State is seeking a highly motivated detail-oriented Academic Program Coordinator to play a pivotal role in managing and advancing graduate education across six interdisciplinary research-intensive graduate programs. If youre passionate about academic excellence student success and data-driven program support we invite you to bring your skills to one of the Universitys most dynamic interdisciplinary institutes.
As the Academic Program Coordinator you will be the cornerstone of graduate program operationsmanaging student records coordinating academic milestones and providing critical support from application through graduation. Your work will directly impact the success of Penn States nationally recognized life sciences graduate programs by ensuring compliance optimizing student experiences and supporting strategic initiatives.
This role requires outstanding organizational abilities proactive communication and a collaborative mindset to thrive in a fast-paced detail-rich environment. Youll partner with faculty administrators and students to support and continuously improve the academic infrastructure of the Huck Intercollege Graduate Degree Programs (IGDPs).
Key Responsibilities: Following are the key responsibilities of this position:
Student and Records Management:
- Manage student records and academic progress from application to graduation.
- Coordinate with Graduate Enrollment Services the Thesis Office and IGDP Chairs to ensure accurate and compliant academic tracking.
- Oversee academic milestones including candidacy and comprehensive exams defenses and graduation processes.
- Provide guidance and support to students navigating academic policies.
Academic Program Coordination:
- Lead course scheduling enrollment management and academic operations to maintain program integrity and effectiveness.
- Collaborate with faculty on curriculum development academic assessments and strategic program reviews.
- Organize key student-facing events such as orientation recruitment initiatives and alumni engagement efforts.
Data Systems and Reporting:
- Design and maintain program databases (e.g. FileMaker Pro) for student progress admissions and alumni tracking.
- Generate internal and external reports to support NIH training grants institutional evaluations and national rankings.
- Use University systems such as GRADS LionPATH and iTwo for data extraction and reporting.
Administrative and Strategic Support:
- Prepare confidential communications strategic reports and academic documentation.
- Assist with financial and operational planning compliance and front-office functions.
- Support the Graduate Programs Manager and Associate Director in advancing the mission of the Huck Graduate Education Office.
Preferred Skills and Experience:
- Proficiency or demonstrated ability to quickly learn key platforms (e.g. FileMaker Pro LionPATH iTwo Workday Microsoft Office).
- Strong understanding of FERPA and academic policy compliance.
- A deep commitment to graduate student success and academic excellence.
- Exceptional attention to detail multitasking and time management skills.
- Ability to thrive in a high-volume fast-paced academic setting.
- Strong written and verbal communication skills.
- Commitment to continuous learning including ongoing professional development through resources like LinkedIn Learning.
Why Join Us
At the Huck Institutes we foster a collaborative and innovative environment where your work directly shapes the future of life sciences education. Youll contribute to programs that cross disciplinary boundaries drive cutting-edge research and prepare students for global scientific leadership.
We offer a supportive team culture opportunities for professional growth a flexible work arrangement/hybrid remote schedule and the opportunity to make a meaningful impact at one of the nations top research universities.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $42100.00 - $61000.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms. We embrace individual uniqueness as well as a culture of belonging that supports both broad and specific equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
IC
Employment Type
Full-Time
