Sr. Payroll Coordinator (F/T) - Business & Finance Services (37961)
Sr. Payroll Coordinator (F/T) - Business & Finance Services (37961)
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1 Vacancy
Job Description
PAY GRADE: L
FLSA STATUS: Non-Exempt
POSITION OBJECTIVE:
The job of Senior Payroll Coordinator is done for the purpose(s) of ensuring the timely and accurate compensation of District employees; meeting operational requirements and providing guidance and direction to other staff; ensuring accuracy of payroll and insurance records; and conveying information necessary to complete transactions.
DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)
Time Clock Plus Manager: Set up and manage users in Time Clock Plus ensure records are approved in a timely manner import payroll file biweekly.
Assists in the preparation of various reports (e.g. bank reconciliation state and federal quarterly taxes) for the purpose of providing written support and/or conveying information to district personnel local county state and/or federal agencies
Generates payroll for the purpose of distributing employees payroll in both manual or electronic format in accordance with published schedule
Attends selected professional meetings and workshops for the purpose of maintaining proficiency in current business practices by upgrading skills and knowledge.
Manages ASRS online enrollments and complete ASRS ending payroll verification forms.
Coordinates preparation of biweekly payroll for the purpose of ensuring the timely and accurate compensation of District employees.
Informs personnel and/or carriers and/or financial institutions regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
Maintains payroll-related records (e.g. employee pay classification dependent status available sick leave etc.) for the purpose of ensuring the timely and accurate compensation of District employees.
Oversees employee garnishment process
Serves as a lead to other department staff for the purpose of meeting operational requirements and providing guidance and direction to other staff. Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Reviews payroll and various insurance-related information (e.g. payroll reports medical/dental/vision/disability billing forms carrier forms COBRA requirements etc.) for the purpose of ensuring accuracy of payroll and insurance records.
Serves as a back up for the purpose of ensuring timely and accurate payroll processing in the absence of the Payroll Director.
Responds to inquiries for the purpose of providing information or direction to appropriate source. Creates/implements queries and processes a variety of reports (e.g. deductions retired employees court order adjustments subpoena of payroll records etc.) to ensure timely and accurate compliance of requests
Other duties as assigned
EDUCATION & EXPERIENCE (positions in this class typically require):
High School diploma or equivalent
Job related experience within specialized field is required.
LICENSING REQUIREMENTS (positions in this class typically require):
None
KNOWLEDGE (position requirements at entry):
KNOWLEDGE is required to perform basic math including calculations using fractions percentages and/or ratios; read technical information compose a variety of documents and/or facilitate group discussions; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: pertinent codes policies regulations and/or laws; overall knowledge of entire department and the functions of each desk; extensive knowledge of applicable software; extensive knowledge of Federal State and district accounting procedures and policies regarding payroll.
SKILLS (position requirements at entry):
SKILLS are required to perform multiple technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: utilize pertinent software applications; plan and manage projects; standard clerical procedures; operate standard office equipment.
ABILITY (position requirements at entry):
ABILITY is required to schedule activities meetings and/or events; gather collate and/or classify data; and use basic job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific job-related equipment. In working with others independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities working with constant and sustained interruptions; maintaining confidentiality; interpreting and analyzing data; communicate with diverse groups; record keeping; meet deadlines and schedules; work under time constraints.
PHYSICAL REQUIREMENTS:
Positions in this class typically require: stooping kneeling crouching reaching standing walking pushing pulling lifting finger dexterity grasping talking hearing seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Incumbents may be subjected to moving mechanical parts odors chemicals extreme temperatures inadequate lighting workspace restrictions and intense noises.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Required Experience:
Senior IC
Employment Type
Full-Time
