School Accounting TechnicianNewport High School

POSITION PURPOSE:

The position School Accounting Technician is responsible to maintain accounting records and process accounting transactions in an assigned high school. Duties include accounting for Associated Student Body funds; assisting with budgeting; advising students and staff on handling funds; cashiering; preparing purchase orders; reconciling bank statements; coordinating with the district business office; and performing a variety of other accounting-related duties.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

Advises faculty and staff in assigned school on management of ASB general and vocational fund budgets; conducts workshops for ASB and club officers and advisors; assists students and staff in preparing budgets; maintains current knowledge of policies and regulations governing school funds and provides advice on compliance issues.
Manages school accounting functions; develops monitors implements and maintains accounting and data collection systems; maintains accounting records; documents accounting transactions on computerized system; designs school-specific forms; verifies authorization signatures; prepares and distributes statements of school financial activity for all school funds.
Provides information and assistance to students staff and visitors making use of accounting office services; serves as a liaison between the school and the district accounting and business offices for all purchasing and accounting related matters; serves as liaison with auditors and provides information and explanations.
Assists school administrators staff and students with purchasing needs; types purchase orders; tracks shipments and researches vendors; collects and maintains records of annual KCDA order; maintains records of invoices; obtains payment authorizations as necessary; processes invoices and authorizes payments.
Acts as school cashier; accounts for all revenue generated at school or on behalf of school; prepares bank deposits; maintains and reconciles ASB revolving fund bank accounts; issues checks and forwards documentation to district accounting office.
Sells workbooks yearbooks ASB cards dance tickets and other items; collects class fees and fines; maintains security of official pre-numbered documents and cash on hand; controls cash change funds checked out for activities; maintains sales lists on database and prepares and distributes sales reports.
Performs a variety of miscellaneous record keeping and school support functions; maintains records of fines and fees owed by students and sends notices; trains and supervises student workers and coordinates payment from ASB funds; processes extended field trip forms travel requests and certification forms.

REPORTING RELATIONSHIP:

Reports to and is directly supervised by Principal Assistant Principal or Office Manager as assigned.

EDUCATION & EXPERIENCE (positions in this class typically require):

Required:
One year of college level accounting course work plus 2 years of accounting or bookkeeping experience; school office experience preferred.

Preferred:
School district experience desirable;
Some experience with other computer applications including spreadsheets and word processing desirable.

Allowable Substitutions:
Two additional years of qualifying experience may substitute for the college-level coursework.

LICENSING REQUIREMENTS (positions in this class typically require):

None

KNOWLEDGE (position requirements at entry):

General principles and practices of bookkeeping and accounting.

Internal accounting controls.

SKILLS (position requirements at entry):

Performing computations at a high level of proficiency.
Maintaining accurate records.
Computer operation and use of spreadsheets.
Effective oral and written communication.
Data entry and 10-key by touch.
Interpersonal relations.
Ability to accurately perform mathematical calculations.
Ability to implement and maintain appropriate controls for cash transactions.
Ability to maintain detailed accounting records.
Ability to receive post account for and deposit sums of money.
Ability to use a computer to maintain records and prepare and produce reports and transmittals.
Ability to use computerized database systems.
Ability to maintain confidentiality.
Ability to establish and maintain effective working relationships with a variety of people.
Ability to communicate effectively with students staff vendors and the public.
Ability to work independently.
Ability to learn and apply state guidelines involving ASB funds.
Ability to monitor budgets.
Ability to train students in procedures.
Ability to work effectively under pressure and handle a varying workload.
Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations.
Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements.
Ability to meet and maintain punctuality and attendance expectations.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping kneeling crouching reaching standing walking pushing pulling lifting finger dexterity grasping talking hearing seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to moving mechanical parts odors chemicals extreme temperatures inadequate lighting workspace restrictions and intense noises.

CONDITIONS OF EMPLOYMENT:

AISP pay range D $30.67/hour to $32.62/hour (starting $ 30.67/ hour) 7:30am to 4:00pm 40 hours per week for 237 days annual position is covered by a collective bargaining agreement.

Medical dental vision long-term disability and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.

Bellevue School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Racial Discrimination and Gender Expression or Identity Discrimination:
Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham or

Sex-based Discrimination including Sexual Harassment:
Title IX Coordinator: Jeff Lowell or

Disability Discrimination:
Kerince Bowen (425) or

Mailing address for all three: 12111 NE 1st Street Bellevue WA 98005.

Required Experience:

IC