Executive Assistant, Investment Banking
Executive Assistant, Investment Banking
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
JLL es una empresa comprometida con la igualdad de oportunidades entre hombres y mujeres / JLL as a company is committed to equal opportunities for men and women.
We are looking for an Team Assistant for our Real Estate Investment Banking team based in Madrid
What this job involves
- Diary management across multiple time zones ensuring a proactive / forward planning approach to enable preparation and focus time is considered and diary clashes are actioned in a timely manner.
- Inbox management (where required)
- Organising complex international travel including meeting and transport arrangements confirming accommodation and producing detailed itineraries (visas/tests where applicable).
- Ensuring finding the most cost effective and sustainable options in line with JLL T&E policy are booked.
- Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
- Developing and maintaining effective working relationships with clients (externally) and colleagues (internally)
- Organising meetings and booking the relevant rooms and equipment
- Presentation support; formatting reworking proofreading etc.
- Providing wide ranging administrative assistance
- Support with project work (as applicable)
- Attending meetings and recording minutes/actions (to follow up the actions where necessary)
- Proactive / forward planning to ensure prep time is in advance of client meetings
Sound like you To apply you need to be / have:
- Great verbal and written communication skills
- Ability to work independently with minimal supervision
- Team player who works with a Partnership mentality and deals effectively with colleagues and clients
- PC Literate understanding of how to use the technology as a tool
- An above average knowledge of IT Microsoft applications i.e. Word Excel PowerPoint
- Intuitive nature and desire to learn and progress
- Understands and appreciates the importance of using discretion
- Uses appropriate judgement when responding to the needs of senior level directors both internally and externally
- Shows initiative in taking action and responding appropriately
- Adopts a flexible approach to work
- Ability to multitask and prioritise task
- Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
- A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken
Every day is different and in all these activities wed encourage you to show your ingenuity.
Diversity and Inclusion is at the heart of JLL. We believe in recruiting retaining rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background gender gender identity ethnic origin age religion sexual orientation political belief disability or long-term health condition.
We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work personal and family commitments and alongside our approach to flexible working we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.
JLL Ltd is a Living Wage accredited business as we believe a fair days work deserves a fair days pay. To find out more about our Living Wage accreditation please go here #LI-BW2
Location:
On-site Madrid ESPIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Employment Type
Full-Time
