Temporary PVI Administrative Assistant

The American Friends Service Committee is a Quaker religious organization that promotes lasting peace with justice as a practical expression of faith in action. Drawing on continuing spiritual insights and working with people of many backgrounds we nurture the seeds of change and respect for human life that transform social relations and systems.

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POSITION DESCRIPTION

TITLE: Temporary PVI Administrative Assistant

JOB CATEGORY: Non-Exempt (Hourly)

STATUS: Part-Time 18 to 21 hours per week through December 2025

TYPE OF EMPLOYMENT: Temporary

DIRECT SUPERVISOR: Pan Valley Institute Program Director

REGION/UNIT: US / West

LOCATION: Fresno CA US In office three days per week

APPLICATION DEADLINE: July 18 2025

For consideration please attach your Cover Letter and Resume to the online application in addition to answering the Application Questions.

GENERAL SUMMARY OF POSITION

The administrative assistant will support PVI staff fellows and volunteers in carrying out all administrative tasks through the implementation of the projects and activities program from June to December 2025.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES AND ACCOUNTABILITIES

• Assist the program director in maintaining and monitoring the programs scope of work document and related tasks.
• Take notes at meetings schedule meetings and log meetings in calendars Teams or Zoom.
• Assist PVI staff in processing consultants contracts and payments.
• Support PVI staff with the logistics of training mentorships and residential gatherings includingbut not limited tomaking follow-up calls preparing copies gathering information and assembling packets assisting with posters and collecting all necessary materials.
• Order and organize office supplies include stationery event supplies snacks and related materials.
• Support PVI staff in monitoring janitorial needs.
• Oversee minor technical requirements of the office (Wi-Fi printers office equipment etc.).
• Manage office maintenance needs by contacting the manager or other appropriate individuals when necessary.
• When needed arrange services with vendors venues suppliers interpreters car rental companies etc.
• Maintain office hours as assigned.
• Regular attendance and punctuality are required.
• Operates safely in all conditions and follows policies and procedures.
• Other duties and projects as assigned.

SUPERVISORY / MANAGEMENT REQUIREMENTS

NA

MINIMUM EXPERIENCE AND QUALIFICATIONS

• Associates degree or equivalent required.
• Minimum five years of administrative office management training or equivalent experience required.
• Minimum two years experience as a nonprofit administrative assistant required.
• Ability to work evenings and/or weekends and to travel as
• Ability to work effectively independently and within a team environment.
• Experience with standard Microsoft Office and related technology.
• Must be capable of working under tight time constraints in a high-volume environment with multiple priorities.
• Demonstrated ability to work and communicate with diverse staff.
• Respect for Quaker values and testimonies. Knowledgeable and supportive of the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual.
• Respect for and sensitivity to cultural ethnic racial gender and religious diversity and familiarity with non-violent approaches to problem solving.
• Ability to organize plan ahead and prioritize multiple tasks and meet deadlines.
• Demonstrated dedication to the principles of fairness equity and inclusion in regard to issues of race class nationality religion age gender and sexual orientation and disabilities.

PHYSICAL DEMANDS

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION

The AFSC offers a competitive Total Rewards package. This position is Non-Exempt Temporary Starting rate $29.50 per hour Comprehensive medical and hospitalization plan; term life Short Term Disability & Long Term Disability defined benefit pension plan 403b match plus other benefits including vacation Paid Time Off sabbaticals extended leaves holidays.

The American Friends Service Committee provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sec national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. The policy applies to all terms and conditions or employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

AFSCs Central Office and some of its offices in the U.S. are unionized workplaces. This position is not represented.

AFSC maintains a deep commitment to a mandate of care for our staff and communities. The American Friends Service Committee is a smoke-free workplace.

ACKNOWLEDGEMENT

This position is an at-will employment meaning that the employment relationship can be terminated by either the employer or the employee at any time for any reason with or without notice. In addition position duties and expectations change over time. This job description is not intended to be an all-inclusive exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the organization. If there is ever a time that you are unsure what is expected of you you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task ask your manager before performing.