drjobs Faculty Support and Scheduling Coordinator

Faculty Support and Scheduling Coordinator

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1 Vacancy
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Job Location drjobs

Irvine - USA

Monthly Salary drjobs

$ 26 - 32

Vacancy

1 Vacancy

Job Description

Job Description Summary
This temporary position is responsible for entering and ensuring the accuracy of the data for Argyros College courses classroom assignments and academic contracts. The position manages the faculty hiring and evaluation processes working closely with the Associate Dean of Academic Affairs. The position supports faculty events and their related financial activities and support the general operational needs of the college.

Responsibilities
Course scheduling and classroom assignments Develop the ACBE course schedule and assign classrooms Establish timeline for scheduling classes Monitor class registration status and alert Associate Dean if additional classes are needed Record catalog changes in Curriculog and ensure catalog is accurate and current Collect course syllabi from all faculty to ensure inclusion of required content and that all syllabi are uploaded into Chapmans online system Coordinate with faculty members to process book orders in a timely manner Track all ACBE faculty and provide rosters as needed Faculty hiring and performance management Identify Part-Time Lecture ( PTL ) needs each term and support recruitment and selection of PTLs Review PTL course evaluations and manage database of potential PTLs Process contracts for PTL hires and faculty overloads Facilitate on-boarding process for all PTL and full-time faculty members Monitor course loads faculty rank tenure and sabbatical status for ACBE faculty Track class evaluations and faculty grade distributions to create reports for the Associate Dean Coordinate the distribution and collection of midterm evaluations for all new faculty including faculty requesting midterm evaluations. Faculty Operations and Event Support Coordinate faculty speaker seminar Schedule rooms using 25Live book hotels transportation and meals Process honorariums and reimbursements. Other duties as assigned

Required Qualifications
Experience using PeopleSoft Campus Solutions Cascade Concur and 25Live software programs Bachelors degree or equivalent combination in education and experience. Strong oral communication and interpersonal skills with the ability to interact and work with diverse individuals and groups at all organizational levels both within and outside the University. Ability to identify issues and refer to appropriate personnel; sound judgment within established guidelines. Strong analytical skills to assess situations obtain appropriate information and make sound judgment and independent decisions appropriate for the position level. Demonstrated attention to detail. Demonstrated tact and diplomacy and ability to maintain confidentiality. Proven ability to learn explain and apply policies and procedures. Microsoft Office Suite applications knowledge including Word Excel Powerpoint and Adobe Ability to interpret and apply guidelines and procedures Ability to carry out duties in a timely manner and to prioritize duties when faced with interruptions distractions and fluctuating workload Strong commitment to customer service Strong commitment to teamwork


Required Experience:

IC

Employment Type

Full Time

Company Industry

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