Administrative Assistant

Who are we

Gilchrist Connell is a leading insurance sector law firm operating across all Australian jurisdictions from its five offices in Sydney Adelaide Melbourne Perth and Brisbane. In recognition of our excellence in the insurance sector Australasian Lawyer named Gilchrist Connell as the 2023 Insurance Specialist Firm of the Year.

For the fourth consecutive year Gilchrist Connell is one of only 31 firms recognised as an Australasian Lawyer Employer of Choice. Certified as a Family Friendly Workplace and Great Place to Work we adhere to best practice in supporting employees to meet their work family and wellbeing needs.

We believe that partnering with sophisticated clients on high quality work and enjoying a rewarding personal life should not be mutually exclusive. The firm has a genuinely positive work culture built on transparency in feedback support of flexible working practices leading support programs and employee benefits.

What we offer you

Gilchrist Connell offers a wide range of benefits including:

• We are committed to fostering a truly diverse and inclusive workplace so that all our people can flourish and fulfil their highest potential for the benefit of our people the firm and our clients.
• Flexibility to manage your time. Be efficient get your work done and go enjoy your personal life.
• A great and dynamic culture! Our firm has a true collegiate buzz and is growing in response to client demand.
• Responsibility for and meaning in your work. We believe that you have to enjoy your work and be given the ownership to make decisions and solve problems for sophisticated and knowledgeable clients.
• We recognise our role as a corporate citizen and invest in a standalone pro bono practice and community response.
• Access to professional development opportunities through our internal CLE program and leading external providers.
• A competitive salary and firm wide team or individual incentives when you least expect it but deserve it.
• Group Salary Continuance (GSC) at the firms cost.
• Parental leave over and above government entitlements.
• Comprehensive Wellbeing support through our Wellbeing EAP Provider which is available to you and your family.

Why the role

We have a great opportunity for an Administrative Assistant to support our Sydney Office. We are looking for an organised and motivated individual who is eager to provide exceptional administrative support. Our team are committed to providing exceptional service to our clients whilst managing your own lifestyle and wellbeing. This is an office-based position.

What does a standard week look like

• Answering and directing calls in a professional manner;
• Preparing boardroom welcoming clients and clearing the boardroom for further use;
• Deliveries and collections within the CBD;
• Filing (physical and electronic);
• Collecting processing and distributing mail;
• Assisting in the preparation of physical and electronic briefs to counsel and medical experts including collation of documents;
• Scanning printing and archiving;
• Tidying and stocking the office kitchen and stationery areas;
• Assisting the Legal Secretary team with tasks;
• Coordinating office functions; and
• Any other ad-hoc administrative tasks as your skills grow.

Who are you

The ideal candidate will have:

• strong MS Office proficiency
• a strong work ethic
• great organisational skills
• self-management skills and the ability to prioritise tasks
• attention to detail
• excellent communications skills

We prioritise team success and an attitude that we should all lift-up those we work with. We also value a sense of humour and the ability to make the office an enjoyable and friendly place to work.

Candidates can request reasonable adjustments for any part of the recruitment process. If you need any specific adjustment please contact our People team so we can work together to support you.

We encourage applications from individuals of diverse backgrounds including but not limited to First Nations LGBTIQA persons with disabilities as well as individuals of all ages and cultures. Were a safe inclusive and equitable workplace and celebrate the diversity of our people.

If this opportunity sounds of interest please talk to our People Assistant Jessica Lloyd on about joining Gilchrist Connell. Alternatively hit the apply button to submit your CV and cover letter.

A quick note to agencies we dont need support with this role at present. Thank you.