Administrative Assistant Supervisor

Global Investment Banking

Baird Global Investment Banking (GIB) is in search of a strategic empathetic and critical-thinking experienced leader to focus on the day-to-day operations for our expanding professional support team. Come join us and discover why weve been recognized as a Fortune Best Place to Work for 22 consecutive years!

As an Administrative Assistant Supervisor you will oversee a team of Administrative Assistant (AA) and Executive Assistants (EA) who are drawn across various GIB groups and locations in the US. To be successful in this role you must have strong people leadership and interpersonal communication skills as well as a proven track record of managing and developing support staff. We are also seeking collaborative decisive and results-oriented individuals with an ability to manage multiple priorities at once. Finally are you passionate about supporting others and their goals If so wed love to hear from you!

As a Supervisor of Bairds Global Investment Bankings professional support team you will play a critical role in ensuring that your team manages all administrative tasks enabling our bankers to concentrate on core business functions.

As an Administrative Assistant Supervisor you will:

• Collaborate with the Professional Support Talent Director to plan and execute support staff growth initiatives ensuring that they align with boarder departmental goals.

• Support the Administrative Assistants (AA) and Executive Assistants (EA) who are responsible for aiding our banking professionals with their daily administrative needs.

• Ensure that quality standards are met and GIB procedures are followed.

• Maintain team engagement and bolster business development knowledge through staff meetings and group training sessions.

• Provide routine 1:1 coaching session to help the Assistants (AA) and (EA) sustain / improve basic competencies create high performance and productivity and achieve their professional goals.

• Address and resolve any interpersonal issues that arise providing guidance and support to the team.

• Collaborate with Professional Support Talent Director to prepare for semi-annual / annual evaluations performance reviews.

• Participate in recruitment efforts including reviewing resumes screening and interview panels.

• Develop and maintain relationships with direct reports and key internal business partners to ensure the support team is exercising best practices.

• Continuously evaluate and reinforce processes and procedures to ensure efficiency.

• Stay up to date on industry trends and professional procedures and incorporate them into our teams operations where appropriate.

What makes this opportunity great:

• Team of associates passionate about achieving great results for clients and give back to the communities where we live and work.

• Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership.

• Support and flexibility to grow and be your best at work at home and in the community.

What we look for:

• 5 years of experience as a proven people leader and team management.

• 5 years of experience as an executive assistant or similar role with significant transferable skills.

• 2 years of experience with a financial services background

• Strategic and analytic thinker with a drive towards execution and delivering results.

• Excellent organizational and multitasking skills.

• Exceptional communication and interpersonal skills.

• Advanced proficiency with MS Office Suite Workday Salesforce Concur and SharePoint preferred.

• Proficient using virtual communication tools Teams Zoom Webex.

• Experience with AI tools (Chat GPT Copilot) a plus

• Minimal travel expectations required.

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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy citizenship national origin age disability military service veteran status sexual orientation gender identity or expression genetic information or any other status protected by law.