SAP-Purchasing Specialist / Buyer
SAP-Purchasing Specialist / Buyer
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Job Description
Join Our Team Purchasing Specialist/Buyer
Location: Miami FL Full-Time On-Site
SAP USA Auto & Truck Parts a fast-growing distributor in the heavy-duty automotive industry is seeking a highly motivated and detail-oriented Purchasing Specialist/Buyer to join our team. This role plays a critical part in managing inventory levels sourcing quality products and ensuring timely procurement to support our operations and customer needs.
If you thrive in a dynamic fast-paced environment and have a strong background in purchasing or supply chain wed love to hear from you!
Role:
Executes daily purchasing operations monitors open orders and maintains vendor communication to ensure on-time cost-effective replenishment.
Daily Tasks:
- Issue and send Purchase Orders (POs) based on ERP signals or planning sheets
- Confirm receipt and accuracy of POs with suppliers
- Follow up on production status and estimated ship dates
- Track open orders and adjust delivery schedules as needed
- Record vendor confirmations invoice changes or delays
- Maintain current pricing lead times and MOQs in ERP
- Support urgent restock or airfreight requests from Sales or Logistics
- Communicate ETA updates to the Receiving and Warehouse teams
- Report vendor shortages or quality concerns to the Quality and Claims teams
DEPARTMENT-WIDE RESPONSIBILITIES
All purchasing staff are expected to:
- Maintain accurate and up-to-date purchase data in ERP (e.g. NetSuite)
- Track product availability shortages and safety stock thresholds
- Work closely with Inventory Analysts Supply Chain and Warehouse
- Avoid overstocking by purchasing according to actual need and velocity
- Monitor landed costs (FOB CIF shipping customs) for margin integrity
- Collaborate with Finance and Accounting on invoice discrepancies and payment terms
- Support private label program launches by ensuring packaging and timing align
- Work with the Logistics Team to ensure compliance with FTZ documentation (if importing to bonded zones)
DAILY / WEEKLY TASK EXAMPLES
Frequency
Task
Daily
Review ERP purchase recommendations issue POs confirm orders update vendor timelines
Weekly
Analyze out-of-stock and low-stock reports track open PO status check shipment progress
Monthly
Evaluate supplier performance run purchasing metrics propose sourcing adjustments
Quarterly
Review long-term forecasts with Supply Chain renegotiate contracts or bulk discounts
TOOLS & SYSTEMS USED
- ERP: NetSuite (purchase orders vendor data inventory status)
- Excel: For planning tracking shipments and vendor scorecards
- Email / WhatsApp / WeChat: For vendor communication (especially for international sourcing)
- Vendor Portals: For house brand partners or packaging vendors
Required Experience:
Manager
Employment Type
Full-Time
