Office Administrator
Office Administrator
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Job Description
We are seeking a highly organised and proactive Office Administrator to keep our office running smoothly and support our purpose-driven work.
Womens Legal Service Victoria Melbourne CBD Immediate start Hybrid working model Full time 12-month maximum term
- Be a part of a feminist community legal service supporting Victorian women.
- Your expertise will directly contribute to building a more gender-equitable society.
- Competitive remuneration 5 weeks annual leave and flexible work arrangements.
About Us
For over 40 years Womens Legal Service Victoria (Womens Legal) has championed womens rights to live free from violence. We are a dedicated team with a passion for working with women and non-binary people to live free from violence and discrimination by:
Providing high quality integrated legal services for Victorian women and non-binary people who are victim-survivors of family violence and disadvantagedor marginalised by structural and systemic barriers.
Building the capacity of professionals who work with women and non-binary people to better understandthe law and navigate the legal system safely.
Advancing gender equality by challenging unsafe and discriminatory policies andlaws and informing and advocating for legal and policy initiatives that respect andpromote the rights of women and non-binary people.
About the Role
As part of our collaborative Office Admin team youll provide high-level administrative support across the organisation helping to ensure seamless day-to-day operations. From managing bookings systems and rosters to supporting onboarding finance and facilities youll play a key role in keeping things coordinated and efficient. This role is also key in enabling our organisation to deliver impactful legal support and advocacy to women and non-binary people.
- Manage client appointments;
- Data entry using Action Step and CLASS;
- Pay invoices claim grants of aid and manage the trust account transactions;
- Book barristers and locums for briefs;
- Answer reception overflow calls; and
- Manage shared spaces.
About You
Youre a natural organiser who thrives on variety and takes pride in the small details that keep a workplace humming. You are proactive flexible and unfazed when priorities change. Your strong communication and interpersonal skills mean you build rapport across teams quickly and your warm professional phone manner means you can handle challenging or sensitive calls with confidence and care.
Key to your success is your:
- Strong administration skills with an advanced knowledge of MS Office Suite;
- Ability to prioritise competing tasks and deadlines;
- Exceptional customer service skills; and
- Proactive approach to daily tasks.
You will:
- Have extensive experience in an office environment with exposure to reception and administration.
Experience working in a legal setting or working with women experiencing family violence will be highly regarded.
Why Womens Legal
In return for your dedication we offer:
- Competitive remuneration
- 5 weeks annual leave plus bonus leave between Christmas and New Year!
- Paid reproductive health leave
- Cultural leave
- A strong commitment to your professional development personal development and wellbeing
- A hybrid working model and a flexible working environment that supports work/non-work balance
- NFP salary packaging benefits (up to $15900 in tax-free pay every year) plus meal and entertainment benefits (up to $2650 tax-free pay per year)
- Fresh fruit available in the office
- Access to our Employee Assistance Program
To apply
Submit a resume and covering letter to tell us how you are the right candidate for this role. Please ensure the cover letter addresses how you personally align to Womens Legal values as described in the attached position description. Please do not delay applying as applications will be reviewed on a rolling basis.
Research shows that women are less likely to apply for roles if they dont meet 100% of the selection criteria. We encourage you to apply even if you dont meet all the criteria but this role sounds like a good fit for you.
Please note non-lawyers employed by Womens Legal Service Victoria are required to comply with Section 121 of the Legal Profession Uniform Law.
All successful candidates will be required to produce a national criminal history check prior to the commencement of their employment.
Enquiries
Enquiries can be emailed to Ruth McKendrick HR Officer at
Equal Opportunity Employer
We recognise our work benefits greatly from the unique knowledge skills and expertise of individuals with diverse experiences including those with lived experience of family violence Aboriginal and Torres Strait Islander people women with disability and women from migrant refugee or non-English speaking backgrounds. If this is you we strongly encourage you to apply.
Womens Legal relies on an exception under the Equal Opportunity Act to employ women only.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
