Bilingual Office Specialist 1 - Justice Court
Bilingual Office Specialist 1 - Justice Court
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Job Description
Marion County requires on-site work. Remote work is not available.
GENERAL STATEMENT OF DUTIES
Perform a variety of routine office support work and clerical tasks according to prescribed procedures rules and methods that can be readily learned on the job; efficiently use general office machines equipment forms and documents to complete tasks and work assignments of a basic nature.SUPERVISION RECEIVED
Work under the direct supervision of a clerical administrative or professional employee who assigns work sets goals and reviews work for accuracy and completeness.SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification.
DISTINGUISHING CHARACTERISTICS
This is the entry level classification in the Office Specialist series. Incumbents perform clerical duties of a general routine nature. Employees at this level are not expected to perform with the same independence of direction and judgment as are positions classified higher in the series. Directions rules and procedures are provided in written or oral form and work assignments are periodically checked for compliance with guidelines and instructions. As the employees skill level and knowledge of the office setting or program increase the employee may receive further training to do more difficult work assignments or to operate complex equipment in a more independent fashion.
The Office Specialist 1 is distinguished from Office Specialist 2 by the absence of responsibility to independently perform a broad range of moderately difficult clerical assignments that require prior training and experience.Typical Duties - Duties include but are not limited to the following
This position provides services to monolingual Spanish-speaking clients; therefore fluent bilingual Spanish/English skills are required.
- Receive and transfer business calls on a multiple-line system; provides routine information relating to county department and/or program services; transfers takes messages or refers calls to proper source.
- Meet and greet the public or clients and directs individuals to appropriate staff and schedules appointments for clients with appropriate staff members.
- Perform basic math calculations; post records according to instructions; accept receipt and record payments; balance and total numerical data in simple accounts; compile and maintain data for recordkeeping purposes.
- Operate standard office equipment (copier fax computer) with minimal instruction; copies documents; performs simple maintenance on office machinery as required.
- File to existing filing systems; distribute and process mail correspondence and materials; maintain adequate office supplies reordering when necessary.
- Access computer for information; update and retrieve information; and may complete less-complex data entry assignments.
- Type routine material; complete forms and form letters.
- Provide coverage for the front office as needed.
- Act as witness to wedding ceremonies.
- Perform other duties as assigned by your supervisor.
Requirements for the Position
EXPERIENCE AND TRAINING
- High school diploma or equivalent; OR
- Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.
PREFERENCES- Experience in an office environment or supplemental coursework related to general office skills.
SPECIAL REQUIREMENTS- This position provides services to monolingual Spanish-speaking clients; therefore fluent bilingual Spanish/English skills are required. An additional 5% will be added to the hourly wage as compensation for this skill. Finalist will be required to pass a verbal Standardized Spanish/English Fluency Assessment as part of the hiring process.
- The finalist for this position will be required to pass a criminal history background check including finger printing; however conviction of a crime may not necessarily disqualify an individual for this position.
- This position requires possession of or obtain within six (6) months of hire Law Enforcement Data System (LEDS) certification.
- This assignment is represented by a union.
- This is a full-time position which is eligible for overtime.
- Typical schedule: Monday - Friday 8:00 a.m. - 5:00 p.m. with flexibility depending upon the needs of the department.
KNOWLEDGE SKILLS AND ABILITIES
Basic knowledge of general office practices and procedures; English composition spelling and grammar; and modern office equipment including computers and their intended use.Skill and ability to type at an acceptable rate of speed; file; and perform math calculations; understand and follow written and oral communications carry out work assignments under supervision and with general instructions; meet and assist clients staff and the general public in a courteous manner; and understand convey and apply readily recognizable standards and procedures.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.DOCUMENTS REQUIRED FOR VETERANS PREFERENCE
- One of the following:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
- Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
- In addition to one of the above documents Disabled Veterans must also submit one of the following:
- A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.
Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation.
- One of the following:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
