Senior Human Resources Generalist
Senior Human Resources Generalist
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Job Description
Position Description
Invitation to Compete #34-25: SeniorHuman Resources Generalist
Central Library Human Resources Division 1000 4th Ave Seattle
Regular FLSA exempt full time (40 hours per week)Salary range: $45.96 - $55.87 per hour
This recruitment is open to the public and to The Seattle Public Librarys employees. Please read the How to Apply section of this bulletin for more information. Please submit your application cover letter and resume in NEOGOV by 5:00 p.m. on July 10 2025.Overview
The Seattle Public Librarys mission is to bring people information and ideas together to enrich lives and build community. We view Seattleas a city where imagination and opportunity continue to thrive.
The Library works every day to foster and support a healthy city and a healthy democracy. We do this work guided by the principles of intellectual freedom literacy and the love of learning racial equity privacy and confidentiality respect for the community strong partnerships and innovation. We are an active and committed partner in the City of Seattles Race and Social Justice Initiative.
Library employees are highly regarded by the public for their knowledge quality of service and caring. As a workplacewe value respectful and transparent communication partnership and engagement. We are enriched individually and organizationally because of our diversity and growth mindset. We take time to recognize and celebrate the achievements of others.
If you share these values andmeet the qualifications listed below the Library invites you to apply for theSeniorHuman Resources Generalistposition.
The Human Resources Division is one of four divisions that reports to the Chief Librarian and is responsible for:
Compensation and Payroll
Employee and Labor Relations
Employee Benefits and Leaves
Human Resources Data Management and Analytics
Learning and Development
Occupational Safety and Health
Performance Management
Talent Acquisition and Employment
Volunteer Services and Internships
Workforce Development
The Senior Human Resources Generalist reports to the Human Resources ManagerofHR Operations.The position is engaged in multiple activities and projects at any given time and must exercise elements of work planning prioritization and project management. Priorities and service needs frequently change in response to new organizational needs.Duties listedare examples of the work to be performed in this role but are not intended to be a complete list of the tasks and responsibilities of this position:
The primary focusof thispositionis in the areas of talent acquisition lead new hire orientation HRIS entry and related administrative support.This position will alsoassist with policy development and implementation project support and implementation and organizational development activities related to EEO and affirmative action. The positionprovides backup support for various HR operations andwill supervise the work of HR Associate(s).
The responsibilities of the position are performed within a variety of deadlines manyof which are inflexible. Work must be planned and organized accordingly. An important characteristic of the work is that the information that the position deals with is highly confidential. The core functions of this position may be updated based on operational need.
The ideal candidate will be an individual with the professional-levelskills and abilities needed to effectivelyleadfull-cycle recruitment and supervise the work of staff.This position requires a well-organized detail-orientedand self-directed individual who is also committed to working collaboratively in an open space and team environment.
The Human Resources team members currentlyworka hybrid schedule with a combination of in-office and remote telework days. The current minimum in-office requirement is 2 days per week with additional days related to in-office workneeds. In-office requirements are subject to changeat any time.Accommodations areconsidered on a case-by-case basis. TheSeniorHuman Resources Generalist will work from a home location at the Central Branch but is expected to travel to all 27 branch locationsand to recruitment eventson an as-needed basis.
Job Responsibilities
Full-Cycle Recruitmentand New Hire OrientationManagement:Leadend-to-end recruitment and selection processes for various departments including screeningassistancewith offer negotiationsnew hire orientationonboarding preparing recruitment materials using online applicant tracking systems developing screening tools writing interview questionsschedulingandparticipatingin interviews reviseand approveselection decision.Generate candidate offer letters.Ensure all hiring activities are aligned withequity inclusion and belongingbest practices and contribute to a diverse workforce.Maintain in-depth knowledge of legal requirements related to recruitment and selection reducing legal risks and ensuring compliance.
- Supervise Support Staff:Supervise support staff with functional areas of recruitment and selection HRIS new hire orientation and related tasks.
- Candidate Sourcing & Relationship Building:Utilize advanced sourcing methods including social media job boards professional networks (LinkedIn) and partnerships with universities industry groups and recruitment agencies. Build andmaintaintalent pipelines for critical and high-turnover roles. Proactively engage passive candidates through networking direct outreach and branding campaigns. Cultivate a positive and professional candidate experience throughout all stages of the hiring process ensuring timely communication and feedback.
- Data Analysis & Reporting:Track and report on recruitment metrics (time-to-fill cost-per-hire source of hire applicant conversion ratesvariousmetrics etc.).Provide quarterly hiring trend reports and insights highlighting successes challenges and areas for optimization.Maintain accuracy and integrity in all related data systems and reports.Prepare various queries and reports as needed to assist in the administration of the HR initiatives.
- Systems Management & Process Improvement:Manage and continuously improve the Applicant Tracking System (ATS) and recruitment tools to increase efficiency and usability.Identify bottlenecks in the recruitment process and implement process improvements to streamline operations and enhance quality of hire.Ensure compliance with employment laws OFCCP/EEO and internalpracticesthroughout all hiring practices.Lead or participate in HR and cross-functional projects such as technology implementations workforce planning or employer branding initiatives.
- Employer Branding & Talent Marketing:Partnerwith marketing and communications teams to develop employer branding strategies including social media contentrecruitment marketing campaigns and career events.Represent theLibraryat career fairs job expos community events etc.to build brand visibility and attract prospective talent.Oversee and refresh career site content to ensure alignment with brand and values.
- Documentation and Compliance:Maintainaccurateand organizeddocumentation related to recruitment selection decisions and onboarding according to relevantlaws and Librarypractices.
- Guidance and Support:Provide guidance tohiringsupervisors and managers regardingrecruitmentrequirementsproceduresand best practices.Guide and train hiring managers on effective interviewing selection techniques and legal hiring practices. Ensure all hiring activities are aligned with equity inclusion and belonging best practices and contribute to a diverse workforce.
Qualifications
Application materials should demonstrate that a candidate possesses the following experience and qualifications:
Commitment to Advancing Racial Equity and Social Justice Principles:Basic understanding of the Citys Race and Social Justice Initiative. More information can be found through the Citys webpages for RSJI and the Office of Civil Rights A high school diploma or a Graduate Equivalency Degree (GED) is required.A combination of training and/or experience which provides the background to perform thework of the class will be considered.
Experience: Three years of professional level work experience in the human resources field with an emphasis infull-cyclerecruitmentand selection workforce metrics and retention and employee onboarding activities including state and federal employment paperwork requirements. Prior experience recruiting in a unionized environment is highly desirable.Experience with Workday is desired.Experience supervising and developing staff is highly desirable.
- Ability to prioritize and manage dailytasks:Must be organized efficient proactivewith a strong attentionto detail and accuracy.Ability to track and accurately maintainrelevantdocumentation. Ability to timely and accurately communicate status updates.The successful candidate must be able to recognize and adjust what work needs to be done to support the successful operation of the Human Resources office. This may include completing other duties as assigned.
- Commitment to The Seattle Public Librarys Mission and Core Values:A demonstrated commitment to the Librarys mission and organizational values of respect partnership engagement diversity and inclusion transparency and recognition and intellectual freedom.
- Communications: Excellent written verbal and interpersonal communication skills including ability to communicate sensitive and technical information a respectful and caring manner develop detailed and technical written materials provide presentations and participate in training. Ability to work cooperatively with a wide variety of groups and individuals.
- Tact Diplomacy and Confidentiality: Ability to exercise discretion tact and diplomacy in the handling of sensitive and confidential information. Ability to maintain strict confidence in performing job duties. Excellent and responsive customer service.
- Analytical andOrganizationalSkills: Abilitytoidentifyinformation needs and develop effective strategies to produce necessary reports. Skilled in gathering and analyzingdata from a wide variety of sourcesusevarious analyticalmethodsandinterpretinformation for others.Ability to track and accuratelymaintaindocumentation and organized filing structure.
Skill Requirements:
Full-Cycle Recruitment Expertise: Skilled in managing the entire hiring process from requisition to onboarding.
Coaching & Development: Experience mentoring or managing recruiting staff setting performance goals and providing feedback.
Project Management: Able to lead and execute recruitment projects such as system implementations inclusion initiatives or hiring events.
Candidate Relationship Management: Strong ability to build rapport and maintain communication with candidates throughout the hiring process.
HRIS Systems: Experience with integrated HR platforms for employee data reporting and compliance. Workday experience is desirable.
Problem-Solving: Able to resolve bottlenecks in the hiring process and overcome challenges creatively.
Confidentiality: Maintains a high level of discretion when handling sensitive candidate and companyinformation.
Solid understanding of employment law EEO/OFCCP guidelines and recruitment complianceExcellent communication and interpersonal skills with the ability to provide clear sensitive guidance to employees at all levels.
Strong organizational skills with the ability to manage multiple requests and maintainaccurate detailed records.
Must have the ability to prioritize competing priorities in a fast-paced environment to ensure effective action and follow-through.
Self-starter with the ability to consistently meet deadlines and respond to inquiries and requests in a timely manner.
Problem-solving and critical-thinking abilities with the capacity to find creative practical solutions.
High level of confidentiality and discretion in handling sensitiveinformation.
Work independently and as part of a team. Proven ability to work with limited supervision.
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Minimum Qualifications:
Education:AHigh School Diploma and a combination of education training and/or experience which provides the background requiredto perform the work of the class may be considered.Recruitment certification is a plus.
Experience:At least three(3)years of work experience in the human resources field with emphasis inrecruitment and selection workforce metrics and retention and employee onboarding activities including state and federal employment paperwork requirements.
Prior experience recruiting in a unionized environment is desirable.
Prior experience working in a unionized and/or public sector environment is desirable.
Prior work experience in the area of equity and social justice within a Human Resources department is desirable.
Interpersonal and communication skills.Excellentwrittenverbaland interpersonal communication skills including ability to develop a wide range of written materials make presentations engage in conflict resolution activities and to persuade and motivate. Ability to communicate sensitive and technical information to Library employees in a respectful and caring manner. Ability to work in a team-based environment and collaborate with others. Ability to manage meetings facilitate the resolution of issues and influence others. Ability to develop and maintain a multi-cultural perspective.
Tact Diplomacy and Confidentiality. Ability to exercise discretion tact and diplomacy in the handling of sensitive and confidential employee information. Ability to maintain strict confidence in performing job duties.Analyticaland Organizational Skills.Ability to identifyinformation needs anddevelop effective strategies. Ability to gather and analyze data from a wide variety of sources and use workforce data/analytics to interpret information for others. Able to prioritize multiple job requirements and tasks and to ensure effective action and follow-through.
ComputerandEquipment Use:Work experience using word processing spreadsheet e-mail and database management applications particularly in Microsoft Office platforms.Applicant tracking and HRIS system experience. Neogov and Workday experience is preferred.Commitment to Library Core Values:Demonstrated commitmentto intellectual freedom; raceand social justice; internal organizational values of Respect Partnership Engagement Diversity Transparencyand Recognition; and the Librarys overall strategic mission.
Additional Information
How to Apply
Candidates who meet the qualifications are asked to submit the following items in NEOGOV by 5:00 p.m. on July 10 2025to be considered for this position.
- Online application
- A cover letter that describes how your experience and skills align with the stated job responsibilities and qualifications. Please let us know why you are interested in this/these position(s).
- Current resume that summarizes relevant education professional experience training and skills.
Applications that do not include a cover letter resume and complete online application will not be considered.
Applicants will be screened for competitiveness completeness and written communication skills. Initial screening will be based on a review of application materials. The employment history detailed in your application materials MUST validate/support your responses to the supplemental questions. If your responses cannot be validated you will not proceed to the next steps of the review/selection process. The most competitive candidates will be invited to participate in a series of one or more interviews.
Benefits and Salary Information
The full salary range for this position is$45.96 - $55.87 per hour
The City of Seattle offers a comprehensive benefits package including vacation holiday and sick leave as well as medical dental vision life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the Citys website at: about retirement plans can be found at: Information
If you have questions regarding this bulletin or employment at The Seattle Public Library please send an email to.The Library promotes diversity and inclusion in employment. If accommodations are needed during the selection process please contact us.
Please keep in mind that job offers are contingent on a review of criminal history as well as verification of information provided by the applicant as part of the application process.
Required Experience:
Senior IC
Employment Type
Full-Time
