Executive Assistant, Senior
Executive Assistant, Senior
Posted on :
06-07-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 50000 - 65000
Vacancy
1 Vacancy
Posted on :
06-07-2025
Job Description
JOB TITLE:
Executive Assistant Senior
DEPARTMENT:
President
EMPLOYMENT TYPE:
Professional 9. $50000 - $65000 Annually. Salary depends on education and experience. Full-time 12-mos. benefit eligible.
Unlock Exceptional Benefits at FVCC (Worth $25K)!Youll receive generous employer contributions towards your Health/Vision & Dental up to 15 vacation days 12 sick days and 12 holidays. Plus build your future with the Montana Public Employees Retirement System and a 403(b) match up to 7%. And thats not all - Public Loan Forgiveness plus invest in your continued education when you explore Tuition Waiver benefits for you and your dependents!
FLSA:
Exempt
CLOSING DATE:
Open Until Filled
SUMMARY
The Executive Assistant is a dynamic professional who can be relied upon to support the Presidents day-to-day activities and adapt to change in a fast-paced environment. The ability to be positive and forward-thinking is crucial. Maintaining and managing confidential information will be paramount as well as being customer-facing and professional.
Open Until Filled
SUMMARY
The Executive Assistant is a dynamic professional who can be relied upon to support the Presidents day-to-day activities and adapt to change in a fast-paced environment. The ability to be positive and forward-thinking is crucial. Maintaining and managing confidential information will be paramount as well as being customer-facing and professional.
ESSENTIAL FUNCTIONS
- Serves as a key representative of Flathead Valley Community College and ensures quality and responsiveness as the first point of contact for the President.
- Works independently and provides excellent customer service for the Colleges constituents.
- Provides complex and diverse administrative and project management support to the President and Executive Team.
- Acts as the District Clerk for the Flathead Valley Community College District. Administers the Colleges elections process.
- Assists President with preparing confidential materials for the Board of Trustees; schedules Board of Trustee meetings prepares agendas takes and distributes minutes; provides support to trustees; and maintains board policies.
- Initiates and coordinates activities and projects in support of the College mission and student success.
- Coordinates logistics for meetings and travel; prepares support documentation for appointments and events; arranges catering and technology support as necessary; and numerous duties and tasks in support of the President.
- Works closely with the President in calendar management. Schedules meetings with internal and external customers.
- Corresponds and communicates with business partners legislators elected officials and the Montana University System.
- Conducts research compiles data and reports and prepares documents for consideration and presentation.
- Serves as an ambassador for the College. Creates and maintains a collaborative and collegial environment and maintains effective working relationships. May serve on internal and external boards and committees.
- Manages document retention system including paper and electronic filing.
- Serves as the central contact for internal/external requests for college facilities for meetings activities and special events using FVCC procedures and guidelines; coordinates contracts event timelines room bookings media catering and FVCC personnel.
- Supports President with annual budget preparation keeps track of budgets and charges.
- Researches analyzes and resolves issues that arise and addresses them proactively.
- Leads in the development of a climate that promotes and supports innovation and improved services. Identifies and recommends new and emerging technologies as well as relevant applications of present systems.
- Fosters cooperative relationships with schools community groups and other external agencies to enhance and promote the College
- Assists and collaborates with staff on projects or events as needed
- Remains current in practices trends and research related to areas of assignment
- Attends related trainings workshops and professional development
- Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students faculty and the College
- Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships
- Maintains professional ethics and confidentiality of students in accordance with applicable laws and policies
- Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities
- Performs other duties as assigned
- Reports to the President
MINIMUM QUALIFICATIONS
- Bachelors degree AND a minimum of five years of relevant work experience OR
- Associates degree AND a minimum of seven years of relevant work experience OR
- An equivalent combination of higher education and relevant work experience AND
- Must hold a valid drivers license and be insurable under the Colleges standard insurance policy terms
PREFERRED QUALIFICATIONS
- Bachelors degree
- Experience working in higher education or public administration
- Experience in project management
KNOWLEDGE SKILLS AND ABILITIES
- Effective judgment tact diplomacy professionalism and discretion are required in all matters.
- Ability to work independently and with initiative.
- Ability to manage projects with various stakeholders and outcomes responsibly while interacting with tact respect and professionalism.
- Ability to exercise careful articulate use of language as a representative of a public institution
- Strong project management skills in a deadline-driven environment with competing priorities
- Excellent writing editing and interpersonal skills
- Ability to demonstrate strong attention to detail organizational skills meet deadlines and prioritize
- Ability to exercise strong judgment analysis and problem-solving skills
- Demonstrated skill in creating and managing a work climate of collaboration collegiality and team work
- Ability to work with students colleagues and supervisor in a collaborative and professional manner
- Ability to work within policies and procedures of FVCC
- Ability and willingness to serve as an ambassador for the College by interacting appropriately with the college community and community
- Ability to maintain effective and positive professional relationships
- Ability to follow and issue directions
- Demonstrated communication technology presentation customer service and interpersonal skills
- Ability to work effectively with people from a variety of culturally diverse backgrounds
- Ability to intermittently work non-traditional schedules including evenings weekends etc.
- Ability to maintain regular and acceptable attendance levels
- Ability to maintain a high degree of confidentiality
- Ability to successfully pass a criminal background check
- Ability to respond in the event of an emergency
- This is a Medium-Duty job according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally and/or 10-25 pounds frequently and/or up to 10 pounds continuously to move objects.
APPLICATION PROCEDURE:
To be considered for this position applicants must apply online at paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration.NOTE: FVCCs applicant tracking system will time-out after 45 minutes of inactivity. Please have your documents ready to upload before you click the Apply button.
To be considered for this position applicants must apply online at paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration.NOTE: FVCCs applicant tracking system will time-out after 45 minutes of inactivity. Please have your documents ready to upload before you click the Apply button.
- Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the positions Knowledge Skills and Abilities; AND
- A current comprehensive resume or curriculum vitae; AND
- Unofficial transcripts for all degrees held AND/OR Professional Certifications (if more than one transcript or certification combine and upload as one document). As a condition of employment the successful candidate will submit official transcripts for all d degrees held and applicable certifications to FVCC HR prior hire. Only transcripts from accredited institutions will be accepted.) AND
- Three professional references with complete contact information must be provided on the application form. Professional references must be individuals most familiar with applicants work experience skills and work behaviors and supervisory not list family and friends for professional references.
EMPLOYMENT VERIFICATIONS REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS:Prior to any offers of employment FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicants application or resume. Additionally FVCC conducts post-offer criminal background checks.
EQUAL EMPLOYMENT OPPORTUNITY:FVCC is an equal opportunity employer. It is FVCCs policy that all individuals are entitled to equal employment opportunities regardless of race color religion creed political ideas sex gender identity sexual orientation age marital status veterans status service in the uniformed services as defined by state and federal law physical or mental disability national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions including recruitment and hiring practices appraisal systems promotions and training and career development programs as required by federal and state laws.
FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at ACCOMMODATIONS FOR PERSONS WITH DISABILITIES:FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.
VETERANS PREFERENCE ACT:Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans Preference laws do not however guarantee Veterans a job nor do they give Veterans preference in internal actions such as promotion transfer reassignment and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans Preference you must complete the Veterans Preference Form (form is available at and email it along with document(s) that verify your eligibility for employment preference to Claims for Veterans preference must be received by Human Resources prior to position closing date.
WINDFALL ELIMINATION PROVISION:Based on the Windfall Elimination Provision FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision clickhttps://
Employment Type
Full Time
Key Skills
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