Creative Project Coordinator
Creative Project Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
About Athena
Athena is a marketing consultancy where great ideas take flight. With a blend of strategic thinking creative vision and hands-on execution we partner with organizations looking to transform their presence reputation and performance. For over ten years weve delivered business insights marketing strategies and brand activations for leading organizations in industries ranging from telecommunications to major league sports.
Our people make Athena Athena. As a 2025 Philadelphia Inquirer Top Workplace we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.
About the Role
Were looking for a detail-oriented Creative Project Coordinator to support our Project Management team in delivering high-quality creative work across a variety of channels with a focus on print. Youll play a critical role in keeping timelines tight assets organized and communication flowing helping projects move forward with care and clarity.
From building project plans and coordinating with print vendors to tracking feedback and deploying final deliverables to platform owners this role is ideal for someone who thrives on structure collaboration and follow-through.
Requirements
What youll be responsible for:
Project Support & Coordination
- Assist project managers in day-to-day execution - tracking timelines deliverables and statuses
- Build and maintain project plans and schedules to ensure clarity across workstreams
- Help traffic assets between internal teams and client stakeholders
- Schedule meetings capture notes and follow up on action items
- Support project documentation including status updates and summaries
Asset & Workflow Management
- Manage versioning and organization of creative files
- Ensure final deliverables are properly proofed approved and handed off
- Support QA processes and assist with proofreading when needed
- Maintain clear naming conventions and structured file systems across projects
Vendor & Production Coordination
- Coordinate directly with external vendors mainly print vendors
- Track specs timelines budgets and delivery milestones to ensure smooth execution
- Support communication between creative and production teams
- Help gather necessary assets confirm production requirements and troubleshoot any issues
Process & Team Enablement
- Contribute to team resources such as templates checklists and trackers
- Help maintain and improve internal creative processes
- Assist with onboarding new PMs or team members on workflows and tools
- Offer input on ways to improve efficiency collaboration or asset flow
The skills and experience you should have:
- 13 years of experience in project coordination production or creative operations
- Strong organizational skills and attention to detail
- The ability to manage multiple timelines deliverables and communication threads
- A team-first solutions-oriented mindset
- Excellent verbal and written communication skills
- Familiarity with project management tools like Workfront Airtable or similar
Its a plus if you have:
- Experience with print production including vendor coordination and file prep
- Exposure to creative teams or marketing/brand environments
- Comfort working in a fast-paced agency-like setting
- A calm proactive energy and a love of keeping things moving
Benefits
- Medical/Dental benefits including of 1K Health Reimbursement Account
- Matching 401K
- Generous PTO policy
- Substantial Parental Leave Policy
- Hybrid Work Environment (3 days on-site in Camden NJ or Philadelphia PA)
Curious about your career path at Athena This role is within a rapidly growing creative department and the right candidate can excel produce great work and have an immediate impact on Athenas creative product culture and growth.
Oh and our application process is open easy as transparent as we can make it and painless. We need team members like you to join us! Lets get started.
Athena is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position please contact us at 866.299.6040.
Required Experience:
IC
Employment Type
Contract
