Administrative Coordinator

Company Summary

LCPtracker Inc. is a cloud-based software (SaaS) provider specializing in labor compliance for public works construction projects. Headquartered in Orange CA with offices in New Braunfels TX and Fenton MI LCPtracker helps government agencies and prime contractors meet Davis-Bacon/prevailing wage compliance requirements on projects backed by federal state and/or local funding.

Thousands of clients and over 100000 contractors use LCPtracker for their certified payroll and construction site compliance needs.

LCPtracker has been recognized year after year since 2017 as one of the Best Places to Work in Orange County by the Orange County Register.

Position Summary

The Administrative Coordinator provides support to a wide variety of stakeholders to include executives managers and employees daily office needs and our companys general administrative activities. The Administrative Coordinator undertakes various administrative tasks to help ensure smooth and efficient operations. A successful Administrative Coordinator will be competent in prioritizing work operates with proactive thinking recommends solutions can manage multiple priorities at the same time is self-motivated and trustworthy. Ensures smooth running of our companys offices and warmly welcomes employees visitors and guests

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Duties/Responsibilities

Facilities

• Greets employees clients visitors and guests; determines the purpose of each persons visit and directs or escorts him or her to the appropriate location.
• Oversee daily office operations to include office repairs vendors office supply ordering and restocking
• Coordinating and support of office events outings team building activities etc.
• Shipping and receiving mail documents packages and courier deliveries and delivers or distributes items to appropriate parties
• Handles light duty facility tasks (assembly and set up of equipment) as needed and engages the appropriate vendors when needed.

Administrative

• Coordinate calendars itineraries agendas and travel arrangements as assigned
• Schedule and organize meetings business meals and conference calls
• Creates presentations fliers and other materials in line with company branding and standards
• Producing and distributing correspondence memos letters and forms
• Assisting in the preparation of regularly scheduled reports
• Take messages work with other admin staff to cover front desk and other corporate administrative responsibilities
• Performs administrative and clerical support tasks and projects
• Provides administrative assistance to management team on special projects
• Performs electronic filing and record-keeping.
• Special Projects/Teams as assigned

Core Competences

• Confidentiality: This role may be privy to confidential and/or sensitive information. Must demonstrate integrity in maintaining confidential and sensitive information and strict adherence to organizational policies and procedures.
• Communication Proficiency: Uses friendly and proficient communication to interact with a wide range of people frequently exchanging information about office operations.
• Time Management: Must manage their own time using an electronic calendar in an email program to set meetings to request others to attend and to coordinate their responses. Responds to requests for attendance at various meetings.
• Technical Capacity: Proficiency with many kinds of office equipment software and technology that is used or managed.
• Initiative and Proactivity: Correctly anticipates a need volunteers readily and acts without being told to do so. Brings new ideas to the company. Undertakes self-development activities; seeks increased responsibilities; takes calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Drive for Results: Is goal-oriented; maintains focus on the objective.
• Problem Solving Personal Judgment: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics. Solicits and applies feedback.
• Quality Management: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness. Does not cut corners; monitors work to ensure quality; applies feedback to improve performance.

Education and Experience

• 3 years in administrative field required
• Hospitality experience preferred
• Highly proficient in Microsoft 365 required. Including: Outlook Teams Word Excel PowerPoint SharePoint Forms OneNote and Planner
• Experience booking/managing corporate travel is a plus
• Experience using Canva is a plus
• Proficient written and verbal communication skills
• Able to concentrate on multiple tasks at once
• Self-directed and able to work with little supervision including event planning and execution
• Eager to tackle new projects and ideas takes initiative willing to learn new things.
• Able to perform all clerical duties taking notes/meeting minutes maintaining files and confidential information and organizing documents as needed

Salary Range

Administrative Coordinator hourly rate $22.00 to $25.00

Pay offered may vary depending on multiple individualized factors including market location job-related knowledge skills and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Benefits

12 days PTO year 1

10 Paid Holidays

Phantom Stock

401k Plan with up to 4% company match

Medical Benefits (Health Vision and Dental)

Life Insurance

Long-Term Disability and Short-Term Disability coverage

Voluntary benefits (Life Hospital Accident Critical Illness)

Work Environment

This position operates in a professional office environment and role routinely uses standard office equipment such as computers phones mobile devices photocopiers filing cabinets.

Physical Demands

While performing the functions of this job the employee is regularly required to sit; frequently required to talk and hear use hands and fingers to type scroll and use computer equipment. The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection of text/data in both print and electronic forms. Ability to use hand tools for light assembly/repairs/shipping & receiving.

Ability to lift and move up to 25 pounds.

Position Type and Expected Hours of Work

This is a full-time non-exempt. This position reports on site to the Orange CA office full time M-F 8:00 am 5:00 pm. Occasional evening and weekend work may be required as job duties demand.

Travel

There is no major travel requirement for this position. However infrequent travel may be necessary to visit remote office(s) attend conferences/industry events etc. Attendance at our corporate Staff Retreat is required. This event is a 2-3-day retreat. Attendance at our LCPtracker Conferences as assigned.

LCPtracker participates in the E-Verify Program. E-Verify is an internet-based system operated by the Department of Homeland Security and the Social Security Administration. It allows employers to confirm an individuals employment eligibility to work in the United States. View the attached notices available in English and Spanish for important information regarding the E-Verify program. E-Verify Notice (PDF); Right to Work Notice (PDF)

LCPtracker Inc. is an equal opportunity employer of all qualified individuals; including minorities women veterans and individuals with disabilities and regardless of sexual orientation or gender identity. LCPtracker Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with all federal state and local ordinances.

LCPtracker is committed to the full inclusion of all qualified individuals. In keeping with our commitment LCPtracker will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly if reasonable accommodation is required to fully participate in the job application or interview process to perform the essential functions of the position and/or to receive all other benefits and privileges of employment please contact the LCPtracker Human Resources Department at