Office Administrator (Part-Time)
Office Administrator (Part-Time)
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Job Description
Office Administrator (Part-Time)
Are you an organized detail-oriented professional who enjoys being the go-to person in the office Do you thrive in a role where every day brings a mix of structure and spontaneity from greeting tenants to reconciling spreadsheets to keeping operations running smoothly If youre looking for a part-time position with flexibility stability and purpose this could be the perfect opportunity for you.
StaffBuffalo is actively hiring a Part-Time Office Administrator for an established real estate company based in Buffalo NY. This is a fully on-site position with flexible daytime hours averaging 2030 hours/week. Pay is $20/hour and the role offers long-term potential for someone who wants to grow alongside a tight-knit family-run business that manages a portfolio of residential rental and mixed-use properties.
Youll work closely with the current Office Manager to learn the ropes and gradually take on more responsibility helping manage everything from rental logs/chart of accounts managing bills and invoices to incoming tenant calls and unit documentation. If youre a quick learner natural problem-solver and someone who finds joy in routine people-centered work we want to hear from you!
This is an on-site position in the Buffalo area.
Responsibilities:
- Greet tenants and visitors manage incoming calls and respond to voicemail messages
- Process rent payments and match entries across paper logs and QuickBooks
- Organize utility bills invoices and financial records; prepare for audits
- Maintain and update Excel tracking sheets for long-term property data
- Assist with preparing tenant notices inspection letters and rental paperwork
- Support documentation and other housing-related paperwork
- Keep physical files organized and up to date with detailed documentation
- Attend daily team meetings and communicate updates to ownership and staff
- Monitor cash flow interpret trends in billing/utilities and identify red flags
Qualifications:
- 2 years of administrative bookkeeping or office experience preferred
- Strong attention to detail and a highly organized approach
- Experience with QuickBooks and Microsoft Excel is a plus
- Comfort working in a casual both computer and paper-based service-oriented office
- Ability to follow established systems think critically and communicate clearly
- Self-motivated and able to contribute ideas and improvements
- Comfortable with candid office culture
Hours & Pay:
- $20/hour
- Averaging 2030 hours/week
- Flexible daytime scheduling
- Casual dress code street parking and a welcoming team environment
The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances where a candidate has education training or experience that far exceeds the requirements for the position would we consider paying higher than the stated range.
StaffBuffalois an Equal Opportunity Employer and does not discriminate in employment on account of race color religion national origin citizenship status ancestry age sex (including sexual harassment) sexual orientation gender gender identity or expression marital status physical or mental disability military status or unfavorable discharge from military service.
#INDSBHIGH
Required Experience:
Unclear Seniority
Employment Type
Part-Time
