Receptionist - Housing
Receptionist - Housing
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Job Description
Position Title: Receptionist
Advertising: Tribal-Wide
Department: Housing
Division: Finance
Immediate Supervisor: Senior Manager-Housing Accounting & Administration
Department Director: Director-Tribal Member Accounting & Information
Employment Status: Non-Exempt
Position Type: Regular FullTime
Mandatory Reporter: No
Background Check Required: Yes (data-sensitive) **
Opening Date: Friday June 27 2025
Closing Date: Monday July 7 2025 by 5:00 p.m.
Preference shall be given in accordance with the Title 33 (Tribal Employment Rights) of the Tribal Code/DFWP.
The Poarch Creek Indians place a high value on individuals who share our commitment to community tradition and progress. As Alabamas only Federally Recognized Native American Tribe we take pride in a history that spans generations and is deeply rooted in resilience and cultural heritage. Our mission is to uplift the lives of our Tribal Members preserve our traditions and drive innovation for a thriving future. If you are passionate about serving with purpose and authenticity while fostering trust unity and growth we welcome you to join us on this meaningful journey.
Overview
In our hourly positions we look for dedicated individuals who value respect take pride in accountability and embrace a culture of collaboration and excellence. As an integral part of our team you will contribute to a positive and supportive environment where every effort is appreciated and every role is essential. Your commitment to upholding our values and maintaining a strong work ethic will help us achieve shared success.
Primary Objectives
The Receptionist is a key line-level position responsible for all departmental clerical support functions pertaining to the Housing Department. This job description is not an all-inclusive list of the duties and responsibilities of this position. PCI Employees are expected to perform all duties and responsibilities necessary to meet the goals and objectives of applicable programs and departmental objectives as assigned.
This role plays a strong commitment to understanding and embracing the Poarch Creek Indians Values of Perseverance Opportunity Accountability Respect Culture and Honesty.
Essential Functions
- Greets the public and directs all phone calls mail and clients to the proper staff.
- Provides clerical and administrative support functions including preparing typing and proofreading a wide variety of correspondence and reports.
- Keeps a current inventory of department consumable supplies and replenishes stock by requisition as needed. Unpacks checks stores and/or distributes incoming supply orders as directed.
- Serves as a backup to generate and process necessary purchase orders for the department.
- Works independently on tasks and projects as assigned.
- Serves as contact person for copy machine supplies and maintenance.
- Maintains a calendar of scheduling for department staff.
- Logs all incoming and outgoing mail for the department.
- Performs other duties as assigned by the appropriate person.
- High School diploma or equivalent required.
- Six (6) months of related employment experience in a confidential office setting preferred.
- One (1) year of working in a customer service environment preferred.
- Ability to work odd and irregular hours as needed.
- Must successfully pass the required criminal and character background check.
- Ability to travel and participate in required training leadership development and other events.
- Ability to perform all duties and responsibilities of this position adequately and successfully.
- Absolute confidentiality.
- Organized with unfailing attention to detail.
- Ability to work in a high-performance fast-pace high-pressure environment.
- Adept at multi-tasking have unquestionable integrity with an uncompromising commitment to quality.
- Demonstrated proficiency in English spelling punctuation and basic writing skills.
- Must have a working knowledge of computers with the ability to work in a Windows environment with various software programs such as Word Excel etc.
- Skilled in the operation of standard office machinery including a calculator copier facsimile and other similar equipment.
- Must possess a high level of maturity and the ability to maintain confidentiality.
- Must be able to effectively work and communicate with other staff members and with the general public.
- Ability to remain engaged until assignments are completed and overcome obstacles.
- Takes accountability for performance and results.
- Open and honest communicator and follows policies and procedures.
- The starting pay will depend on factors such as experience level and skillset.
- Voluntary full-time benefit offerings include the following - medical dental vision and life insurance and other volunteer insurance options. We also offer an Employee Assistant Program (EAP) paid time off paid holidays 401K with matching bonuses and COLA increase.
Every applicant must complete an application provided by Human Resources. A resume will not be accepted in the place of an application.
**Please note ALL individuals selected for employment are required to complete a background investigation. Individuals being placed in positions designed as child-sensitive or data-sensitive must successfully complete a background check prior to employment.
INDIAN PREFERENCE SPOUSAL PREFERENCE OR FIRST GENERATION:
In the event more than one applicant meets the requirements as stated in a job description preference shall be given in the following order: (1) Tribal Member (2) First Generation Descendant of a Tribal Member (3) Spouse of Tribal Member (4) Indian (5) Non-Indian
In the event that a position of employment is funded in whole or in part my any federal grant and/or contract or other public funding preference shall be given in the following order: (1) Indian (2) Non-Indian
In order to receive preference the appropriate documentation must be submitted.
Required Experience:
Junior IC
Employment Type
Full-Time
