Receptionist
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Job Location:
Weston, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
ApoPharma a member of the Apotex group of companies is a pharmaceutical company devoted to the discovery development and provision of new medicines to help improve the quality of life of patients with debilitating and life-threatening diseases. Investigation into the pathological role of iron in human disease and how to use novel medicines to treat conditions created or worsened by iron is a major research focus of ApoPharma.
Job Summary
The Receptionist serves as the first point of contact for visitors clients and employees providing a welcoming and professional environment. This role is responsible for managing front desk operations including answering and directing phone calls greeting guests handling inquiries and performing various administrative tasks.
Job Responsibilities
- Greet and welcome on-site visitors and manage visitor sign in. Prepare welcome board as required.
- Direct visitors to the appropriate person and office.
- Answer screen and transfer incoming phone calls.
- Retrieve messages from general voice mail forward to appropriate personnel for follow-up.
- Schedule appointments and manage meeting room bookings
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges).
- Maintain check and/or monitor office inventory and kitchen supplies.
- Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures).
- Maintain employee phone and extension list.
- Receive sort and distribute daily mail/deliveries.
- Document the receipt of all time-sensitive service of process documents and distribute to appropriate legal entity adhering to current SOP process. Maintain data base of legal documents received at Apotex Corp.
- Schedule and communicate Onsite Secure Shredding dates and Offsite Storage schedules; maintain data base of off-site storage activity.
- Performs all work in compliance with our Code of Conduct and Business Ethics and related policies and with the legal and regulatory requirements that apply to our job activities.
- Support other departments with clerical duties as needed
- Performs all work in support of our Values: Collaboration Courage Perseverance and Passion.
- Provide clerical and other duties as assigned.
Job Requirements
- High School Diploma or recognized equivalent required.
Knowledge Skills and Abilities
- Position requires strong interpersonal communication organizational skills proficient in Microsoft Outlook and data entry.
- Professional appearance and demeanor
- Ability to handle sensitive information with confidentiality
- Ability to commute to the office as required with a consistent on-site presence.
Experience
- Minimum 2 years experience in an office setting.
Work Schedule
- The regularly scheduled work week is Monday through Friday and the hours are 8:30am - 5:00pm.
At ApoPharma we are committed to fostering an inclusive accessible work environment where all employees feel valued respected and supported. ApoPharma offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing please advise us if you require an accommodation.
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
About Company
Apotex is the largest Canadian-owned pharmaceutical company providing patients around the globe with quality, affordable medicines. We are an innovative global research and technology leader in generic pharmaceuticals that serves customers and partners in the U.S. market, as well as 1 ... View more
