View Job description for Specialist, Accounts Payable
View Job description for Specialist, Accounts Payable
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Job Description
Contract Length:
N/A
Reports To:
Manager II Purchasing/Payroll/Fixed Assets
Position Status:
FT - Full-Time
Posted Pay Range:
$16.22 - $20.27
Keep CWI Running Smoothly as an Accounts Payable Specialist!
Are you a detail-oriented accounting professional who enjoys working with numbers solving problems and ensuring timely payments The College of Western Idaho (CWI) is seeking anAccounts Payable Specialistto manage invoice processing P-card auditing and vendor relationsall while supporting the financial integrity of the institution.
Why Join CWI
At CWI we are committed to operational excellence and student success. As an Accounts Payable Specialist youll play a vital role in maintaining accurate financial records supporting internal departments and ensuring vendors are paid promptly and correctly.
Benefits:
CWI offers one of the most affordable and comprehensive benefits packages in higher education including:
Premium healthcare plans
11% employer retirement contributions
Tuition discounts
Generous personal leave
Opportunities for professional development
Financial Operations with Purpose:
Process invoices check requests and electronic payments with accuracy and efficiency
Administer and audit the colleges P-card program
Ensure compliance with institutional state and federal financial policies
Impactful Work in Higher Education:
Support faculty staff and vendors with timely and professional service
Maintain accurate records and assist with year-end audits
Contribute to the financial health and transparency of the college
Collaborative & Detail-Oriented Environment:
Work closely with departments across campus
Provide training and support on P-card usage and financial procedures
Maintain vendor files and ensure accurate 1099 reporting
Key Responsibilities:
Invoice & Payment Processing
Review invoices and check requests for proper documentation and coding
Enter vouchers into the Colleague ERP system
Prioritize and process payments according to terms
P-Card Program Administration
Audit transactions and ensure timely submission of approvals
Provide training to cardholders approvers and accounting staff
Monitor compliance with college policies
Vendor & Account Management
Respond to vendor and staff inquiries
Reconcile accounts payable transactions and general ledger entries
Maintain vendor files and prepare 1099s
Audit & Reporting Support
Provide documentation for year-end audits
Administer office supply and business accounts
Perform account reconciliations and assist with reporting
What Were Looking For:
Associates degree in Accounting or Bookkeeping or equivalent experience
Minimum 1 year of experience processing accounts payable using an ERP system
Prior experience in higher education accounting (preferred)
Knowledge of accounts payable systems general ledger procedures and basic accounting principles
Experience with Colleague ERP (preferred)
Strong mathematical and data analysis skills
Highly organized accurate and deadline-driven
Able to work independently and collaboratively in a fast-paced environment
Strong communication and customer service skills
Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week eligibility for remote work is determined on a case-by-case basis at the hiring managers discretion. All candidates must reside within or be willing to relocate to a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position.
All qualified applicants will receive consideration for employment without regard to race color religion sex age national origin disability veteran status gender identity sexual orientation or any other applicable legally protected status.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
